Senior Administrative Generalist Job in Toronto, ON - Adecco

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Job Summary
Senior Administrative Generalist
Location: Toronto, ON Category: Business Operations and Management
Status: Temporary/Contract Reference: CA_EN_1_026501_11350743
Posted: September 21,2016 Salary: $25 - $25 Hourly

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Adecco is currently hiring for a Senior Administrative Generalist role in downtown Toronto, ON. To qualify for this Senior Administrative Generalist position you must have at least three to five years’ experience in an administrative/professional support function in a fast paced environment, dealing with moderately complex issues and managing conflicting priorities. Our client is a strong, reliable and reputable organization within the financial services industry. This is a one year contract position with a pay rate of $25.00 per hour.

Senior Administrative Generalist Responsibilities:
•Develops and leverages relationships across-LOBs, with executives, senior managers and external clients to foster and support intra-group coordination while carrying out accountabilities.
•Performs business/situational analysis and develops recommendations such as identifying and developing business process improvements opportunities, or identifying and developing alternatives to support business decisions. Participates in recommending the most appropriate alternative to achieve business goals and business needs more efficiently and effectively. Participates in planning and coordination through to implementation.
•Develops organization centric materials such as communications, correspondence, presentations, including deciding on or recommending content. Accountable for disseminating communications to facilitate timely and effective communications. Responds to related inquiries on the department’s behalf, or escalates for resolution as appropriate.
•Supports or manages various projects such as business process improvement initiatives, event planning, and office relocations while collaborating with staff both within the team and across the impacted business units, to achieve the desired business outcomes.
•Monitors and analyzes project expenses to ensure they are within budget and reallocated to the appropriate expense/client code.
•Acts as a conduit for the efficient flow of invoice processing for payment in adherence with department processes, guidelines and vendor agreements.
•Administers a tracking system in adherence with reporting guidelines to ensure that staff members are aligned appropriately to their reporting units and with correct resource coding.
•Preparation of client presentations and complex spreadsheets/charts/graphs/tables. Prepares standard correspondence, reports and presentations ensuring completed material is produced in a timely manner.
•Maintains and monitors professional’s calendars of scheduled appointments, upcoming events and matters requiring immediate attention. Coordinates agendas, and dispatches meeting invitations and agendas to attendees, books meeting rooms and arranges for IT resources and refreshments in support of a smooth and efficient meeting facilitation. Arranges travel arrangements and maintains travel expense account.
•Maintains and tracks staff vacations and absences in accordance with divisional guidelines to ensure consistency in entitlement and to determine staff availability. Participates in resolution of issues.

Senior Administrative Generalist Qualifications:
•Must have a minimum of three to five years’ experience in an administrative/ professional support function in a fast paced environment, dealing with moderately complex issues and managing conflicting priorities.
•Post-Secondary education in a related field. Other professional related training and development to keep skills current, including office productivity software.
•Seasoned knowledge of bank financial processing standards, and key business processes, and excellent working knowledge of financial analysis methodologies, accounting principles, and very good working knowledge of project management methodologies, and human resources policy.
•Ability to organize moderate amounts of business information and develop it into cohesive, professional reports and presentations, with little guidance and ability to recognize and respond to business related issues within the scope of the material.
•Ability to analyze relevant alternatives and create a rational recommendation to support business decision-making. Ability to plan and coordinate implementation of the selected alternative.
•Detail oriented, extremely well organized, and able to manage time and multi-task to accomplish a multitude of tasks, with conflicting priorities and timelines.
•Very proficient at secretarial and administrative tasks, and ability to coach and mentor more junior staff.
•Advanced level PC skills (MS Office: Excel, Word, PowerPoint, Outlook; and web browsers).
•Good project management skills to coordinate and lead a variety of initiatives.
•Advanced communication skills, both written and verbal.

If you are interested in this Senior Administrative Generalist role in Toronto, ON, then please click “apply now” below. Also, please visit our Adecco website to check out other opportunities currently available at

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**Note: Accommodation will be provided in all parts of the hiring process as required under Adecco’s Employment Accommodation policy. Applicants will need to make their needs known in advance to their Adecco representative.**