Administrative Support Team Coordinator Job in Burnaby, BC - Adecco

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Job Summary
Administrative Support Team Coordinator
Location: Burnaby, BC Category: Business Operations and Management
Status: Temporary/Contract-to-Hire Reference: CA_EN_1_026526_11379695
Posted: October 19,2016 Salary: N/A

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Adecco's international client is hiring for an Administrative Support Team Coordinator. Come join our client's team and show off your super star Administrative capabilities!

This position requires knowledge in office administrative services with a minimum of 5 years supervisory experience. Most importantly, our client is looking for someone with strong communication and leadership skills. Candidates with a drivers license would be most suitable for this role since the location is not transit accessible.

The Administrative Support Team Coordinator duties:
-Supervises a team of four skilled contract administrative staff who provide administrative support to the various departments
-Provides supervisory oversight and creation of long and short term work plan for the team, covering a variety of activity including, but not limited to, site wide special events, administrative support for projects, turnaround activity and general administrative support for all departments
-Provides training and coaching for new contract staff including onboarding, orientation and skill development
-Liaises with contract temp agencies on manpower requirements and ensures adequate staffing and stability within the contract group
-Provides performance feedback to Executive Assistant for monthly 1:1s, annual reviews and ensures technical and organization skills are current to ensure proficiency
-Reviews and revises key job responsibility (KJR) training manuals to ensure current processes are in place for contractor training and job clarity
-Develops training plans for both scheduled and unscheduled coverages to ensure that there is a consistent and reliable level of administrative support
- Reviews Administrative contract service orders, requisitions and creates service orders in Ariba for timely payment to avoid late payment fees
-Supports cost saving initiatives by maintaining, reporting and working with service providers to review monthly expenses and process improvements
-Arranges domestic air travel, hotel and car rental bookings for the Leadership Team
-Assists the EA in coordinating executive visits, VIP tours, and special events such as recognition luncheons, RLT Offsite meetings, Business Plan Roll Out and internal office moves
-Keeps the EA informed of events occurring including projects, onsite visitors, vender service levels, special events, employee time keeping and manpower requirements

Helpful background experience & education:

- High school diploma, post graduate education preferred
- 1-3 years administrative support experience
- Ability to work creatively and analytically in a problem-solving environment
- Eagerness to contribute in a team-oriented environment
- Good communication (written and oral) and interpersonal skills
- Extensive knowledge with Microsoft Excel, specifically using Pivot Tables will be considered an asset

If you think you have what it takes to be our client's Administrative Support Team Coordinator then please apply today!

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**Note: Accommodation will be provided in all parts of the hiring process as required under Adecco’s Employment Accommodation policy. Applicants will need to make their needs known in advance to their Adecco representative.**