Bilingual Senior Administrative Services Job in Ottawa, ON - Adecco

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Job Summary
Bilingual Senior Administrative Services
Location: Ottawa, ON Category: Administrative Support
Status: Direct Hire Reference: CA_EN_1_027616_11501853
Posted: March 22,2017 Salary: N/A

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Adecco is currently recruiting a Bilingual Senior Administrative Services for a 13-week contract within the Federal Government. The Bilingual Senior Administrative Services must currently hold a valid security clearance at the secret level.

The Bilingual Senior Administrative Services will be responsible for:
- Administration of a team spread across Canada where most interaction with individual team members will be electronic or over the phone. The assistant will need to have very strong communications skills to adapt their communication styles to each team member and insure that instructions or needs are understood without being to confirm in person.
- Coordinates a variety of meetings and events for staff and visitors (including international representatives) by scheduling date and location, ensuring hospitality, communications materials, audio-visual arrangements, national/international videoconferencing and teleconferencing, preparing meeting agendas, assembling appropriate background information, respecting international protocol and taking into account different cultural backgrounds and expectations for meetings and hospitality.
- Aide in the coordination of NRC led delegations to foreign countries where non-NRC parties are recruited. This will include tracking application submissions and information from clients, ensuring central storage of documentation and information, arranging international travel schedules and making accommodations for large groups overseas, working with NRC Communications and IRAP International team members to prepare information for distribution, ensuring that all mission processes are followed and all needs are met. This may include corresponding with other government departments about these clients and applications or mission logistics and dealing with the procurement of services overseas and financial processes related to these missions.
- Deals with complex international travel arrangements, bookings, itinerary building, information and briefing compilation, and travel claims.
- Establishes and maintains an efficient filing system to ensure rapid retrieval of correspondence and reference material and an effective bring-forward and tracking system.

The Bilingual Senior Administrative Services must meet the following mandatory requirements:
- Thorough knowledge of office administration procedures.
- Ability to manage multiple competing priorities on a daily basis.
- Experience and proficiency in the use of Microsoft Office suite including Word, Excel, Power Point and Outlook.
- Experience providing administrative support services including arranging meetings, making travel arrangements and claims, and maintaining files.
- Experience in drafting and proofreading minutes, memos and letters.
- Experience and ability to work with a cross-country team.
- Experience working internationally.
- Meticulous, detailed, and conscientious worker.
- Quick learner who is comfortable working independently with little guidance.
- Experience working with NRC/federal government international travel claims and policies.

If you are interested in applying to our Bilingual Senior Administrative Services role, please submit your resume as soon as possible by clicking on the `Apply Now¿ button below.


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**Note: Accommodation will be provided in all parts of the hiring process as required under Adecco’s Employment Accommodation policy. Applicants will need to make their needs known in advance to their Adecco representative.**