Bilingual Executive Assistant Job in Ottawa, ON - Adecco

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Job Summary
Bilingual Executive Assistant
Location: Ottawa, ON Category: Administrative Support
Status: Direct Hire Reference: CA_EN_1_027616_11536407
Posted: April 27,2017 Salary: N/A

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Adecco has an exciting opportunity available with our client to join an Executive Director as a Bilingual Executive Assistant. It is a permanent position for a well-organized professional with demonstrated commitment to providing outstanding customer service.

The Bilingual Executive Assistant will be responsible to:

- Co-ordinate the Executive Director's schedule, appointments reservations and travel arrangements.
- Organize meetings and assist with the preparation of business presentation including text, overheads and electronic presentation.
- Prepare and/or edit internal and external letters, faxes, memos and mass emails.
- Greet visitors to the Executive Director's office
- Plan agenda and transcribe minutes of the annual General Business Session
- Plan agendas and transcribe minutes of several meetings per year
- Plan agendas for bi-weekly conference calls with directors and executive management.
- Coordinate the logistics of meetings.
- Prepare organizational reports on activities for organization meetings per year.
- Coordinate the scheduling and the development of the agenda for regular meetings with federal/provincial regulators, and other organizations
- Coordinate the scheduling of executive or president meetings per year with actuarial clubs.
- Maintain an archive and a retrieval system for all decisions.
- Maintain a project list of all current activities.
- Ensure the proper maintenance of a website.
- Oversee the implementation of an internal quality excellence program.
- Oversee and maintain the internal archive system, including the publications database.
- Respond to inquiries on professional discipline violations from members and the public.
- Respond to inquiries on behalf of the Executive Director during his absence.

The Executive Administrative Assistant must demonstrate the following qualities and experience:

- Fluently bilingual in French and English
- At least 5 years' experience in a senior administrative role supporting executives
- Knowledge and experience using the following software: MS Office (Word, Excel, PowerPoint, Outlook).
- Able to maintain a professional and polite attitude in a fast paced work environment
- Team Worker & high sense of initiative
- Excellent organization skills

If you are interested in our bilingual Executive Assistant position in Ottawa, ON, please submit your resume as soon as possible by clicking on the 'Apply Now' button below.

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**Note: Accommodation will be provided in all parts of the hiring process as required under Adecco’s Employment Accommodation policy. Applicants will need to make their needs known in advance to their Adecco representative.**