Executive Assistant Job in Toronto, ON - Adecco
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Job Summary
Executive Assistant
Location: Toronto, ON Category: Administrative Support
Status: Direct Hire Reference: ca_en_2_026575_21206
Posted: March 16,2017 Salary: N/A

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Adecco is currently hiring for an Executive Assistant who is upbeat, organized and prefers to work in a fast-paced environment. This position supports C-level Executives so will be regularly privy to confidential information. The successful applicant will be a proactive self-starter who can take the lead and serve as the point-person for senior management.

RESPONSIBILITIES:

Schedule all meetings, book boardroom(s) and arrange audio equipment as required, prepare and coordinate catering for key meetings
Manage executive inbox including screening, routing and responding to email
Act as the gatekeeper for calls, requests and meetings
Handle and review all correspondence including drafting of responses, create/enhance presentation and support materials
Assist with ad-hoc projects as needed – attend project meetings, take notes and provide updates/information as necessary
Prepare and file expense reports, maintain on-line and paper filing system, track and ensure accuracy/timelines of invoices and expense reports
Travel arrangements – book and manage travel schedule for both domestic, and international travel
Other duties as assigned including the odd personal requests, errands, team vacation schedules etc.


REQUIREMENTS:

Minimum 5-7 years of relevant administrative experience
Advanced proficiency in MS Word, Excel, Power Point and Outlook
Highly proficient with calendar management
Demonstrated ability and sensitivity to handling confidential information
Clear, concise verbal and written communications – demonstrated professionalism, diplomacy, influencing and strong interpersonal skills

We appreciate your interest but only those qualified will be selected for an interview.


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**Note: Accommodation will be provided in all parts of the hiring process as required under Adecco’s Employment Accommodation policy. Applicants will need to make their needs known in advance to their Adecco representative.**