Administrative Assistant Job in Toronto, On - Adecco
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Job Summary
Administrative Assistant
Location: Toronto, On Category: Administrative Support
Status: Direct Hire Reference: ca_en_2_026575_21311
Posted: March 01,2017 Salary: N/A

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The Administrative Assistant performs a wide range of administrative functions to support a Senior Management team. This position plays a vital role in continuously improving the administrative processes that are currently in place.

RESPONSIBILITIES:


Schedule meetings, book boardroom(s) and arrange audio equipment as required, prepare and coordinate catering for key meetings
Produce various documents such as reports, meeting minutes and statistics
Handle and review all correspondence including drafting of responses, create/enhance presentation and support materials
Prepare, follow up on, and file expense reports, maintain on-line and paper filing system, track and review accuracy of invoices and expense reports - provide regular updates and flag priority items
Plan, organize and oversee internal team events
Respond and/or refer inquiries and requests as necessary
Assist with ad-hoc projects as needed – attend project meetings, take notes and provide updates/information as necessary
Develop and maintain an organized filing system
Other duties as assigned including the odd errands, team vacation schedules etc.


REQUIREMENTS:

Post-secondary education (College diploma or University degree) in business or related field and 2-4 years of directly related administrative assistant experience
Strong proficiency in MS Word, Excel and PowerPoint
Lotus Notes experience is required
Demonstrated ability and sensitivity to handling confidential information
Clear, concise verbal and written communications – demonstrated professionalism, diplomacy, influencing and confident when dealing with all levels of management


We appreciate your interest but only those qualified will be selected for an interview.


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**Note: Accommodation will be provided in all parts of the hiring process as required under Adecco’s Employment Accommodation policy. Applicants will need to make their needs known in advance to their Adecco representative.**