Account Payable Administration Assistant

  • Category
    Office, clerical & administrative - Clerical
  • Job type
  • Location
    Vancouver, British Columbia

Adecco is currently looking for an Accounts Payable/ Administration Assistant to join our client's busy Head Office environment based in Langley, BC. Our client, an established waste management company specializing in the treatment of hazardous and non-hazardous waste, would require the AP/ Administration Assistant to work on a Part Time, temporary basis; which would include 8 hour shifts on 3 consecutive days, per week. There is also an opportunity for this position to turn into a permanent placement for the right candidate.  

The Accounts Payable/ Administration Assistant is directly responsible for performing data entry and related duties in disbursing non-payroll accounts payable to individuals, suppliers, corporations, and other entities. This includes filing, maintaining and updating financial spreadsheets and performing other administrative duties of the accounting department. The AP/Administration Assitant will also ensure the timely and accurate processing of payment documents such as purchase order, expense reimbursements, and any other accounting transactions related to AP Management. This position also involves receptionist duties, handling mail and couries, ordering and stocking supplies and providing administrative support to other office staff. 

Job Duties:

  • Collaborate with the Administration Manager to maintain AP Performance levels
  • Perform Accounts Payable and Administrative filing duties
  • Receiving and verifying invoices and expense reports including all supporting documentation and approvals, and entering for payment using company accounting software ensuring accuracy.
  • Update financial spreadsheets
  • Perform other administrative duties of the accounting department when required
  • Review bills to the company for potential errors and/or discrepancies
  • Investigate and resolve billing descrepancies
  • Review all credit balances, refunds, and adjustments, and apply adjustments and/or corrections
  • Balance daily AP batches; prepare and distribute payment reports and statistics to key personnel
  • Ensure the strict confidentiality and privacy of fiancial records as they relate to the organization and its business partners
  • Investigate payment problems while following corporate AP policies and procedures
  • Accounting diploma or working towards accounting degree or diploma, and 1-2 years of experience, or an equivalent combination of education and experience
  • 1 years' direct experience in an AP capacity 
  • Demostrated ability to accurately calculate, post, correct, and manage accounting figures and financial records
  • Strong knowledge of payment regulations and fair credit practices
  • Must possess a high level of moral judgement for handling confidential information and montary transactions
  • Able to perform moderate to complex account reconciliations
  • Basic knowledge of accounting systems and internal controls
  • High level of proficiency with SAGE accounting software and spreadsheet programs and applications
  • Effective attention to detail and a high defree of data entry accuracy
  • Strong work ethic and positive team attitude
  • Sound analytical thinking, planning, prioritization and execution skills
  • Excellent teamwork and team building skills
  • Able to effectively communicate both verbally and in writing
  • Able to build and maintain lasting relationships with other departments and key business partners
  • Strong problem identification and problem resolution skills
  • Must have a valid driver's license and access to reliable transportation. 

If you think that you would a great candidate for this positon, then please apply directly with your resume today!

  • Apply with Adecco

Reference number CA_EN_1_026526_12116147

Accommodation will be provided in all parts of the hiring process as required under Adecco’s Employment Accommodation policy. Applicants will need to make their needs known in advance to their Adecco representative.

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