Accounting/Administrative Assistant

  • Category
    Office, clerical & administrative
  • Job type
  • Location
    Ottawa, Ontario

Adecco is currently recruiting for an Accounting/Administrative Assistant for a 3-month contract with possibility of extension with our Federal Client in Ottawa, ON. The successful candidate must hold a valid Reliable Security Clearance.

The Accounting/Administrative Assistant will have the following responsibilities:

- Accounts Receivable/Invoicing
- Coding and approval of consultant invoices
- Gathering and verification of all Contract Employee timesheets
- Contracting administration and quality control
- Assisting in maintaining a number Ottawa Main Contracts
- Gathering of all necessary data required
- Being responsible for all accounting procedures
- Monitoring of all contracts for proper cash flow and funding requirements.
- Travel bookings and travel claims
- Preparing all paperwork necessary to secure travel advances and travel reimbursements

The Accounting/Administrative Assistant must meet the following mandatory requirements:

- Intermediate to advanced knowledge of all software used: MS Word and Excel, spreadsheet setup in Excel, general knowledge of Internet, and knowledge of all office equipment.
- Working knowledge of accounts receivable/payable and invoicing, ability to read, understand and administer Government Contracts, understand and maintain all changes to Treasury Board Guidelines, travel bookings, letter/fax/memo composition, general office procedures, reception abilities
- Language: English essential
- Have a Security - Secret Clearance (or to be eligible to obtain a Government of Canada Security Clearance)
- Have a Secondary School Diploma
- Minimum 2 years' experience as an administration contract/billing
- Knowledge and understanding of Treasury Board Guidelines is desirable
- Minimum 1 year' experience in an accounting environment

Nice to Have:

- Ability to prioritize and handle stress
- Personable and honest
- Self-starter (work without supervision)
- Dependable

If you are interested in applying to the Administrative Assistant position, please submit your resume as soon as possible by clicking on " Apply with Adecco" now


  • Apply with Adecco

Reference number CA_EN_1_027616_11965993

Accommodation will be provided in all parts of the hiring process as required under Adecco’s Employment Accommodation policy. Applicants will need to make their needs known in advance to their Adecco representative.