Accounts Payable Administrator

  • Category
    Accounting & Finance - Accounts Payable
  • Job type
    Direct Hire
  • Location
    Ottawa, Ontario

Adecco is currently recruiting for an Accounts Payable Administrator for a Permanent position with our Private Client in Ottawa, ON. The successful candidate must hold a valid Reliability Security Clearance or be eligible for it.
The Accounts Payable Administrator will have the following responsibilities:
-    Sort and date stamp all incoming mail and distribute as appropriate;
-    Receive supplier invoices and verify that there is an approved Purchase Requisition and Purchase Order, and that the goods or services have been received;
-    Respond to supplier calls or correspondence related to outstanding payments, account confirmation or reconciliations;
-    Process supplier invoices and apply any available payment discounts, and hold or release for payment as appropriate. This includes applying on-account debit memos to outstanding invoices prior to payment being released;
-    Maintain and create current supplier banking information for wire templates and EFT direct deposits. Supplier forms are completed and submitted to Procurement for updates;
-    Resolve late payment fees and issues;
-    Ensure manual cheque requisitions are properly approved according to the Company’s delegation of signing authority;
-    Ensure that tax accounts are allocated properly including HST and VAT for the foreign subsidiaries;
-    Process electronic tax payments using on-line banking software;
-    Deposit cheques received to the lock box and weekly deposits to the Bank. Cash management entries for all non-customer deposits;
-    Maintain a log of all invoices that are sent out of the Payable area to obtain approval or receipt and acceptance;
-    Maintain proper files for processed invoices and other supplier correspondence and documentation;
-    Back up for the other members of Accounts Payable (e.g. vacation coverage) by acquiring knowledge on the other Accounts Payable Administrator’s activities, supplier account status and documentation;
-    Assist in office administrative tasks as required (e.g. scanning);
-    Back up in the corporate travel.
The Accounts Payable Administrator must meet the following mandatory requirements:
-    Secondary School Diploma;
-    2 years of directly related work experience;
-    Basic accounting courses would be an asset;
-    Proficient in the use of automated systems and a thorough understanding of Microsoft Office applications;
-    Ability to work with minimum supervision and exercise independent judgment in setting work priorities to meet deadlines;
-    Strong organizational skills and attention to detail;
-    Excellent interpersonal skills and the ability to communicate effectively on the telephone as some situations require reconciliation of overdue and missing documentation with suppliers or personnel.
If you are interested in applying to our Accounts Payable Administrator position, please submit your resume as soon as possible by clicking on the 'Apply with Adecco' button.

  • Apply with Adecco

Reference number CA_EN_1_027616_1251948

Accommodation will be provided in all parts of the hiring process as required under Adecco’s Employment Accommodation policy. Applicants will need to make their needs known in advance to their Adecco representative.

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