Adecco is currently hiring a permanent full-time Accounts Payable Associate for an amazing hybrid opportunity to work in Markham, ON. In this role you will process vendor invoices and employee expense reports on a timely and accurate basis in accordance with company policies and procedures. Enter invoices into the accounting system for payments ensuring correct approval, coding, and matching. Process check runs and set-up wire transfers into the on-line banking system. To assist the accounting department as needed. This exciting opportunity offers the ability to work hybrid - some of the time from home and some in the office.
Location: Markham, ON (hybrid – combination of working from home and in office)
Job type: Permanent | Full-time
Responsibilities:
Vendor Invoices:
Enter Supplier invoices into the accounting system, matching against purchase order receivings
Enter Vendor invoices, ensuring correct coding, authorized approval and enter into correct accounting period based on matching principle
Respond to vendor inquiries in a timely and professional manner
Document AP invoices with the supporting backup
Employee Expenses:
Check accuracy of employee reimbursement expenses ensuring proper coding and that appropriate receipts and documentation is attached
Ensure authorized by supervisor
Enter into accounting system on a timely basis
Communicate with employees for proper back-up and timely submission of expense reports
Review, code and process HSBC credit card statements, attaching receipts and back-up documentation as provided by the employee and ensure provided to Controller for timely payment
Administrator for all corporate credit cards
Payment processing:
Provide weekly list of wire transfers to Purchasing Manager & Director of Finance for approval
Set-up wire transfers, and ACH/EFT payment into the on-line banking system
Prepare manual checks into accounting system once wire payments processed
Back-up for processing check runs
Obtain authorized signatures for checks
Cash:
Responsible for safeguarding the petty cash and ensure proper reporting
Systems Maintenance:
Update currency rates monthly as determined by the Accounting Manager
Set-up new vendors into the accounting system
Accounting Reconciliations:
Prepare monthly invoice for inter companies
Clear intercompany invoices from the accounting system monthly
Reconcile assigned GL accounts monthly
Enter journal entries
Provide HR information needed for income tax purposes.
General Ledger reconciliations
Audit:
Assist with year-end audit:
Provide requested account reconciliation schedules
Provide requested supplier/vendor invoices
Provide cash disbursement back-up
Clerical:
Filing
Box accounts payable invoices once year-end audit is complete
Qualifications:
Grade 12 diploma is required
Proficient in MS Office tools (Excel)
Minimum 3 years' prior accounts payable experience
Working knowledge of accounting systems and procedures
Must be legally eligible to work, and reside in Canada
If you are interested in the Accounts Payable Associate position in Markham, ON, apply now and an Adecco recruiter will reach out soon!
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