Accounts Payable Associate

  • Location
    Markham, Ontario
  • Job type
    Direct Hire
  • Category
    Accounting & Finance - Accounts Payable

Adecco is currently hiring a permanent full-time Accounts Payable Associate for an amazing hybrid opportunity to work in Markham, ON. In this role you will process vendor invoices and employee expense reports on a timely and accurate basis in accordance with company policies and procedures. Enter invoices into the accounting system for payments ensuring correct approval, coding, and matching. Process check runs and set-up wire transfers into the on-line banking system. To assist the accounting department as needed. This exciting opportunity offers the ability to work hybrid - some of the time from home and some in the office.

  • Location: Markham, ON (hybrid – combination of working from home and in office)
  • Job type: Permanent | Full-time
  • Responsibilities:

    Vendor Invoices:

  • Enter Supplier invoices into the accounting system, matching against purchase order receivings
  • Enter Vendor invoices, ensuring correct coding, authorized approval and enter into correct accounting period based on matching principle
  • Respond to vendor inquiries in a timely and professional manner
  • Document AP invoices with the supporting backup

    Employee Expenses:
  • Check accuracy of employee reimbursement expenses ensuring proper coding and that appropriate receipts and documentation is attached
  • Ensure authorized by supervisor
  • Enter into accounting system on a timely basis
  • Communicate with employees for proper back-up and timely submission of expense reports
  • Review, code and process HSBC credit card statements, attaching receipts and back-up documentation as provided by the employee and ensure provided to Controller for timely payment
  • Administrator for all corporate credit cards

    Payment processing:
  • Provide weekly list of wire transfers to Purchasing Manager & Director of Finance for approval
  • Set-up wire transfers, and ACH/EFT payment into the on-line banking system
  • Prepare manual checks into accounting system once wire payments processed
  • Back-up for processing check runs
  • Obtain authorized signatures for checks

  • Responsible for safeguarding the petty cash and ensure proper reporting
  • Systems Maintenance:

  • Update currency rates monthly as determined by the Accounting Manager
  • Set-up new vendors into the accounting system
  • Accounting Reconciliations:

  • Prepare monthly invoice for inter companies
  • Clear intercompany invoices from the accounting system monthly
  • Reconcile assigned GL accounts monthly
  • Enter journal entries
  • Provide HR information needed for income tax purposes.
  • General Ledger reconciliations
  • Audit:

  • Assist with year-end audit:
  • Provide requested account reconciliation schedules
  • Provide requested supplier/vendor invoices
  • Provide cash disbursement back-up
  • Clerical:

  • Filing
  • Box accounts payable invoices once year-end audit is complete
  •  Qualifications:

  • Grade 12 diploma is required
  • Proficient in MS Office tools (Excel)
  • Minimum 3 years' prior accounts payable experience
  • Working knowledge of accounting systems and procedures
  • Must be legally eligible to work, and reside in Canada
  • If you are interested in the Accounts Payable Associate position in Markham, ON, apply now and an Adecco recruiter will reach out soon!



    • Apply with Adecco

    Reference number CA_EN_1_026659_2039200

    Accommodation will be provided in all parts of the hiring process as required under Adecco’s Employment Accommodation policy. Applicants will need to make their needs known in advance to their Adecco representative.

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