Administrative Assistant and Analyst

POSITION:                            Administrative Assistant & Analyst

REPORT TO:                     Senior Administrative assistant

WAGE:                                 $25-31 hourly 

STATUS:                               Full-Time Position (72hr pay period)

LOCATION:                          Atlin, B.C. (NOT A REMOTE OPPORTUNITY)

POSITION SUMMARY:

Our client is seeking an experienced individual to join their Administration Department. Reporting to the Senior Administrative Assistant the Admin. Assistant & Analyst is responsible for providing administrative support to various departments, mostly Lands and Health & Social when needed, as well as making accommodations and developing tools to facilitate meetings and improving systems.

DUTIES, ACCOUNTABILITIES AND RESPONSIBILITIES

  1. Word processing correspondence, memorandums, documentation, etc. from written or oral instruction using various software programs.
  2. Follow up on requests for information and assisting lands and HSS managers (and other managers as needed)  and staff (where applicable) with various administrative matters and support.
  3. Conducting basic research using the internet and other sources and providing research results to that manager and department including documents, spreadsheets, data analysis, tables, graphs, statistics, and information pertinent to Lands programs and projects.
  4. Maintain our client's record management according to the Administrative and Operational Classification System (ARCS & ORCS) by regularly updating the filing system, creating new files for new fiscal year, archiving files from previous years, maintaining an electronic and hard copy of the filing system. Providing support and directions to Lands staff and other departments to organize and maintain a filing system and archiving system for their specific areas of responsibility.
  5. Perform bookkeeping functions under the direction of the Senior administrative assistant and assist in the annual preparation and regular monitoring of the Lands budget for the department.
  6. Provide support various departmental managers as assigned to obtain and maintain funding resources; provide support to maintain timely compliance and obligations with funding grants.
  7. Maintaining Lands Assets List, updating information and inventory lists for Lands office.
  8. Supervise receptionists & special events staff, providing daily tasks, and monitoring the quality of work on an intermittent basis. Provide all support needed for Elders meetings and special events, including video conferencing.
  9. Other tasks as deemed necessary.

EDUCATION, SKILLS AND EXPERIENCE

  • A Bachelor’s degree in Business Administration or Political Science (4-year degree) from a Canadian university is mandatory for this position. A master’s degree (M.Sc.)  in any discipline is highly favored.
  • Experience working with First Nations preferred. Interest in indigenous governance and multi-cultural programs delivery.
  • 2-years’ experience in equivalent or higher position.
  • CONDITIONS OF EMPLOYMENT

  • Criminal Record Check



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    Reference number CA_EN_1_026531_1725713

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