Administrative Assistant

  • Category
    Office, clerical & administrative - Administrative Assistant
  • Job type
    Temporary/Contract
  • Location
    Burnaby, British Columbia

Duties:

 

  • As part of the administrative team supporting the Director of Operations & Enterprise Supply Chain, this role is integral to ensuring the efficient and effective operations of the team.
  • Manage general office administrative responsibilities including budget and monthly variance analysis;
  • Provide and encourage a positive team atmosphere and to develop creative solutions to many challenges;
  • Prepare, format and finalize correspondence, reports and/or Scorecards using word processing/ spreadsheet/database/presentation/graphics application programs;
  • Demonstrate strong interpersonal, communication and diplomacy skills;
  • Act independently with a high level of judgment, discretion, initiative and business acumen;
  • Maintain professional working relationships with all levels of staff within BC Hydro and with external organizations;
  • Maintain the Director's calendar and administrative files;
  • Prepare for department meetings and booking meetings for the department;
  • Maintain org charts for Operations & Enterprise Supply Chain team.
  • Direct incoming mail to appropriate person(s) and ensure that responses are received back by appropriate deadline.
  • Provide orientations to new employees;
  • Department training on certain administrative tasks;
  • Maintain the department's electronic and manual files;
  • Type and edit reports, memos and presentations, and coordinate reporting packages for the Executive Team and Board of Directors.
  • Have knowledge of BC Hydro and its operation;
  • Make difficult or complicated travel arrangements including coordinating and integrating conflicting schedules.
  • Be a strong team player, with strong organization skills and excellent time management as evidenced by the proven ability to multi-task and prioritize work;
  • Be comfortable working in environment with tight and often unpredictable and/or conflicting deadlines while maintaining an efficient, flexible and supportive manner.
  • Provide assistance to other Administrative Assistants in office as required.
  • Knowledge and understanding of finance is an asset.
  • The role requires the individual to work in a very confidential environment.
  • Type and distribute minutes.
  • Coordinate the flow of information between manager's office and the offices of the manager's direct report.

 

 

Qualifications:

  • Completion of Grade 12 with business courses.
  • Three to five year's office experience providing administrative support at a senior level.
  • Knowledge of current computer business software, proficient in Word/Excel/PowerPoint/ PeopleSoft/SAP.
  • Experience working in a confidential administrative environment.
  • On-going training for upgrading of office technology.
  • Administrative experience and an excellent knowledge of office practices, procedures and routines.
  • Thrives working in a team atmosphere but also able to work independently with a high level of judgment, initiative and business acumen.
  • Enjoys encouraging a positive team atmosphere and develops creative solutions to various challenges.
  • Proven ability to multi-task and meet tight deadlines.
  • Knowledge of finance and an accounting background is an asset.

B6526

  • Apply with Adecco

Reference number CA_EN_1_026526_12224043

Accommodation will be provided in all parts of the hiring process as required under Adecco’s Employment Accommodation policy. Applicants will need to make their needs known in advance to their Adecco representative.

Someone from Adecco/Roevin just contacted me, how do I tell if it’s legit or a scam? Here's how to protect yourself →