Administrative Assistant

  • Location
    Dartmouth, Nova Scotia
  • Job type
  • Category
    Office, clerical & administrative - Administration

Adecco is currently hiring for a full-time Administrative Assistant for our client, a leading company that provides structures to the construction/maintenance companies located in Dartmouth, NS. In this role, you will be responsible for providing invoicing and reporting to customers as well as supporting project managers and others with project administration. If you have at least 1-3 years of project administration and billing experience, this job is for you!

  • Pay rate: $19-$20/hour – based on experience
  • Location: Dartmouth, NS 
  • Shifts: 8:30 AM-5:00 PM | Monday to Friday
  • Job type: Full-time | Temporary (1 year contract)
  • Here’s why you should apply:

  • Hires fast, pays weekly
  • 4% vacation pay paid out on each weekly pay cheque  
  • Medical and dental benefits once qualified
  • Free training programs
  • New and quicker onboarding process
  • Job responsibilities include:

  • Provides accurate and timely invoicing and reporting to customers including but not limited to labor services, rental, and third-party consumables
  • Ensures all costs and revenue are accounted for from start to end of contracts
  • Maintains physical and electronic records (including contract, payroll, and billing)
  • Verifies all timesheets from site and performs weekly payroll data entry and checks
  • Coordinates with internal and external customers in a professional manner
  • Completes and sends weekly and monthly invoicing reports and monthly accruals to the Finance Manager
  • Performs reconciliations and identifies discrepancies
  • Troubleshoot processes to identify errors and improvement opportunities
  •  To qualify, you should:

  • 1-3 years of project administration and billing experience
  • Post-secondary education would be considered an asset
  • Previous experience in the construction industry & experience with union contracts are preferred
  • Knowledge of billing and/or accounting systems would be considered an asset
  • Intermediate working knowledge of Microsoft Office Suite (i.e Excel and Word)
  • Excellent communication, organization, customer service skills – written & oral
  • Ability to work independently and in a team environment with changing priorities
  • Understanding and ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
  • If you possess the required qualifications and skills, this is your chance to be a part of a well-established company in Dartmouth, NS. Apply by clicking on the Apply Now button and you will hear back from an Adecco Recruiter soon.




    • Apply with Adecco

    Reference number CA_EN_1_023042_1797056

    Accommodation will be provided in all parts of the hiring process as required under Adecco’s Employment Accommodation policy. Applicants will need to make their needs known in advance to their Adecco representative.

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