Want to get your foot in the door with a Canadian oil and gas leader? If the answer is yes, this Administrative Assistant position in Minnedosa, MB is for you. In this role, you will be accountable and responsible for the execution of the administrative workload for all Operations personnel to ensure that ongoing reliability and functioning of the department is met. The ideal candidate will have an Administration or Business Diploma from a technical school or Community College and will use experience and good judgment to make decisions.
Location: Minnedosa, MB
Shifts: Monday to Friday, 8 AM – 5 PM
Job type: Full-time, Temporary
Duties and Responsibilities:
Supporting the manager, by managing their calendar and email, scheduling meetings, reviewing and processing expense reports, booking travel, and completing other tasks as required.
Communicating within the department ensuring information is distributed to employees utilizing Outlook, MS Teams, SharePoint, bulletin boards, etc. in a timely and effective manner. Coordinating plant newsletters and Town Halls.
General department administration including: preparing and/or creating correspondence, reports and procedures; developing/updating spreadsheets; preparing presentations; responsible for employee training course registration, time administration, travel arrangements, accommodations, creating communication plans, scheduling meetings, making room / lunch arrangements, and managing mail and department filing/document management.
Vacation coverage support for the Maintenance Administrator.
Working collaboratively with the Cenovus head office administrative assistant team.
Developing and maintaining relationships with other departments to effectively manage various items such as: Information Technology requests, invoicing/requisitions processing, staffing changes, PPE and office requirements.
Managing main reception line for the facility and handle external calls from the public, customers and vendors as well as maintain good public, customer and work relations.
Maintaining, troubleshooting and initiating service requests for office equipment as well as replenishing supplies for equipment.
Coordinating and maintaining personal protective equipment (PPE) including inventory tracking and cleaning.
Updating and distributing procedures, monitoring guides, org charts, handbooks, and manuals as required.
Initiating and actioning processes for onboarding new hires, employee departures, personnel moves and transfers.
Complying with all Health, Safety & Environmental requirements in the performance of this position's responsibilities.
Grade XII Diploma or GED equivalent
An Administration or Business Diploma from a technical school or Community College. Candidates with commensurate experience and training (min 5 years) would be considered.
Minimum 3 years of progressive-related office administrative experience.
Excellent computer skills in the Microsoft suite (Outlook, Word, Excel, PowerPoint, Access). Knowledge of Visio, and SAP would be an asset.
Proven ability to prioritize and manage multiple projects/tasks with several priorities and deadlines.
Ability to work independently in a fast-paced, diverse environment, using a high degree of initiative and attention to detail.
Clear understanding of the department, business unit and corporate objectives and how they relate to individual employees within the department.
Extremely professional, and confidential.
Advanced interpersonal skills such as tact, diplomacy, communication (both verbal and written), and conflict resolution.
Must be legally eligible to work, and reside in Canada.
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