Administrative Assistant

Interested in getting paid weekly? It's all possible with this Administrative Assistant job in Thorold, ON.

Adecco is currently hiring for temporary, full-time Administrative Assistant for our client, a reputable establishment located in Thorold, ON. The ideal candidate must be comfortable working in a fast-paced environment and have good multitasking skills.

  • Pay rate: $20/hour
  • Location: Thorold, ON
  • Shifts: Monday to Friday | 8:00AM- 4:00PM
  • Job type: Full-time | Temporary
  • Here’s why you should apply:

  • Hires fast, pays weekly
  • 4% vacation pay paid out on each weekly pay cheque
  • Free training programs
  • Generous referral bonuses
  • Duties and Responsibilities:

  • Act as the Recording Secretary for monthly Board of Directors and quarterly Executive Committee meetings as well as ad hoc meetings within Regional Housing
  • Update on current/change in board of directors, completing the necessary documents/forms, and responsible for recording the reasons for corporate seal use
  • Prepare information packages for Board meetings and ensure the terms of references adhere to both Board and Committee meetings
  • Handle all corporate confidential records and answering freedom of information requests
  • Coordinate program/administrative support for the CEO (e.g. schedules) and internal and public meetings, prioritizing flow of routine work and ensuring deadlines are met
  • Provide the CEO with complete accounting of various issues including recommended courses of action as the quasi-official representative of the CEO, responding appropriately to individual customer needs as these arise
  • Manage the calendars for senior team, taking meeting minutes for senior team meetings and providing other administrative support as required
  • Perform financial administrative support for the Director’s office
  • Conduct research and gathering the required information in the appropriate format to cast an outline of a proposed report in the appropriate format
  • Ensure operational reports are completed by lead staff, providing support, monitoring the schedule of operational reports required and managing the board report list requirements and deadlines
  • Follow up on issues raised by Board of Directors, ensuring these are addressed accordingly reviewing and editing reports, as required
  • Capture critical information at these meetings and providing a synopsis to the CEO
  • Advocate for improvements internally by providing suggestions to improve administrative and office procedures/process such as how agendas are prepared, dealing with records and other related correspondence practices
  • Requirements and Qualifications:

  • Diploma from a 2-year community college in Office/Public Administration
  • 3-5 years in public administration with Board of Directors exposure, or another related field
  • Advanced knowledge and skills with Microsoft Office Suite, including Excel, PowerPoint, Word and Access
  • Experience in a social or human service-type organization is an asset
  • Strong attention to detail and ability to maintain a high level of confidentiality
  • Excellent customer services & communication skills
  • Bilingual English and French is considered an asset
  • If you are interested in this Administrative Assistant job opportunity in Thorold, ON, apply now. If you meet our requirements, an Adecco Recruiter will be in touch with you soon.

    B1098

     




    • Apply with Adecco

    Reference number CA_EN_1_021098_1712662

    Accommodation will be provided in all parts of the hiring process as required under Adecco’s Employment Accommodation policy. Applicants will need to make their needs known in advance to their Adecco representative.

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