Administrative Assistant

New
  • Location
    Ottawa, Ontario
  • Job type
    Direct Hire
  • Category
    Office, clerical & administrative - Administrative Assistant

Adecco is currently hiring for a permanent full-time, Administrative Assistant in Ottawa ON to work for our client, a company that values flexibility, encourages a culture of learning and values each employee. Get your foot in the door with our client, who values growth for its employees and has a friendly working environment.

  • Pay rate: upto $50,000k
  • Location: Ottawa, ON
  • Availability Required: Monday-Friday 8.00am to 4.00pm
  • Job type: Permanent
  • Responsibilities:

  • Monitor the shared inbox for all incoming and outgoing administrative needs
  • Complete all typing and proofreading requirements for documentation leaving the organization. This includes all letters, fax-forms, addendums, CCOs & COs, SIs, reports, studies, proposals, field observation reports, cost estimates, minutes, site instructions, specifications, memos, charts, graphs, and other miscellaneous materials.
  • Processing, saving, scanning, and sending shop drawings via email
  • Scanning, sending, and filing emails and other documentation
  • Updating Blue Sheets and Vision
  • Search for old project numbers as needed and assist in locating contact information for subcontractor and clients
  • Retrieve and print potential job opportunities from Merx
  • Scan and archive document as requested
  • Ensure all common areas, like the print area & kitchen are stocked and tidy. This includes wiping down counters, clean out the fridge, stocking the coffee machine as required and ordering new stock bi-weekly through supplier.
  • Ensure the photocopier, fax machine & laser printer are always maintained & operational
  • In some cases, this role may also include all reception duties including greeting visitors, receiving deliveries, answering the phone, and directing calls to the appropriate person.
  • Requirements:

  • Business administration certification or diploma considered an asset
  • Excellent interpersonal skills with the ability to work well with others
  • Strong organizational and time management skills with ability to prioritize work to meet tight deadlines
  • Excellent attention to detail with the ability to maintain a high level of accuracy
  • Strong ability to anticipate needs, take initiative and work independently
  • Ability to maintain confidentiality
  • Written communication skills to draft, format, edit and proofread correspondence and reports
  • Strong verbal communication skills to communicate clearly and professionally with internal and external stakeholders
  • Experience using Microsoft Office programs including MSWord, Excel, and Outlook
  • Experience using macros in MSWord, NBS Spec Program and/or SPECEdit is an asset
  • Apply now to this Administrative Assistant job in Ottawa ON for immediate employment consideration and an Adecco Recruiter will be in touch with you soon.

    To find out more about Adecco Perks and what we can do for you please visit the link here: https://www.adecco.ca/en-ca/working-with-a-staffing-agency/adecco-perks/

    CAB1956

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    • Apply with Adecco

    Reference number CA_EN_1_021956_1982570

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