Administrative Assistant

New
  • Location
    Regina, Saskatchewan
  • Job type
    Temporary/Contract-to-hire
  • Category
    Office, clerical & administrative - Administrative Assistant

Adecco is currently hiring for a long-term Administrative Assistant to work in the Regina area. Our client is an established firm, with long standing ties to the Regina community.

To qualify for this job, you must have Office Education or Office Administration training from a recognized post-secondary institution with a minimum of 2 years of administrative experience or equivalent combination of education and experience. If you answered yes, then this is the right job for you.

  • Job type: Full-time contract, Part Time hours.
  •  

    Here’s why you should apply:

  • Possibility of contract extension
  • Free training programs
  • Job responsibilities include:

  • Provide administrative and secretarial support to all divisions (e.g., typing, filing, issuing documents, CaseWare support)
  • Prepare documents using the Office’s Style Guide and templates (e.g., management letters, memos, letters, reports)
  • Process incoming and outgoing correspondence
  • Maintain filing system (electronic and paper) for the Office’s records (i.e., file, transfer, and retain) in accordance with the Office’s retention and record management policies
  • Coordinate logistics for training and meetings (e.g., materials, facilities, equipment)
  • Enter data into the Office’s databases (e.g., MIS, orders-in-council, Post-Audit Questionnaires, and Recommendations databases)
  • Assist with accounting and procurement duties (e.g., accounts payable, purchase orders, supplies)
  • Manage reception duties (e.g., handle incoming calls, greet visitors, maintain daily location of staff)
  • Arrange travel for staff (e.g., hotel, flight, CVA)
  • Maintain the Office’s Information Centre
  • Provide back up to Executive Assistant for key tasks during peak periods and/or leave coverage
  • To qualify, you should:

  • Good written and verbal communication skills
  • Thorough knowledge of Word, Excel, PowerPoint and Nuance PDF products
  • Thorough knowledge of email, intranet, internet, and file sharing applications
  • Thorough knowledge of document management security protocols
  • Working knowledge of office management practices and procedures
  • General knowledge of the content and purpose of the Office’s databases (e.g., MIS, Post-Audit Questionnaires, and Recommendations databases)
  • Able to prioritize and organize workload to meet deadlines and changing priorities
  • Act as a supportive team member to achieve common goals
  • Able to establish and maintain rapport with staff
  • Demonstrates initiative and resourcefulness
  • Performs administrative duties accurately and efficiently
  • Excellent organizational and time management skills
  • Detail oriented
  • Conveys information clearly and concisely
  •  

    Don’t miss out on this Administrative Assistant job opportunity to join a friendly working environment. This firm is downtown, centrally located and close to major bus routes in Regina.

    Apply now! If you meet our requirements, you will hear back from an Adecco Recruiter soon.

     




    • Apply with Adecco

    Reference number CA_EN_1_026533_1573214

    Accommodation will be provided in all parts of the hiring process as required under Adecco’s Employment Accommodation policy. Applicants will need to make their needs known in advance to their Adecco representative.

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