Administrative Assistant

New

Our client, an international consulting firm is currently looking to hire top talent for an Administrative Assistant job opening in Toronto, ON – please note this is an in-office position and is located close to GO and TTC subway stations.  This position is set up to help with the smooth running of the front office - both in person and over the phone while providing administrative support to a small team of consultants!!  The duties of this role will include a variety of tasks from front-line corporate reception to office administration to administrative assistance and support.  The working hours for this 18-month temporary to potential permanent opportunity will be 8am - 5pm, Monday to Friday, 1 hour lunch.

 

Some of the duties and responsibilities for this Administrative Assistant job opening in Toronto, ON include but are not limited to:

 

  • Proving the first impression of the office; meet and greet in an enthusiastic and engaging manner
  • Answer and transfer calls, taking messages and providing client support where possible to ensure all are priorities
  • Ensure catering, beverage and food inventory is fresh and ordered in advanced as well as set up in designated locations around the office, equally important for office supplies
  • Coordinate boardroom and meeting room bookings
  • Detailed calendar management for a team of consultants using MS Outlook while coordinating virtual meetings via Zoom
  • Expense tracking and processing using Concur (training provided if needed)
  • Travel arrangements (light at present); local, national and international; this includes all related logistics to consider such as hotel and restaurant reservations, itineraries, car rental/taxi/Uber planning etc
  • Report and proposal creation, document proofing, scanning and filling
  • Other related duties as requested.
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    Keys to the successful hire of this Administrative Assistant job opening in Toronto, ON include:

     

  • Just 2-3 years’ experience in an Administrative Assistant or Corporate Receptionist capacity
  • Completed post-secondary education is a strong asset
  • High level technical skills in MS Office (Word, Excel, PowerPoint, Outlook); asset to those with Concur and/or SAP experience
  • Exceptional communication and interpersonal skills; enthusiastic, positive and outgoing personality – customer centric is important
  • Ability to multi-task and use good judgement and discretion
  • Proactive self-starter with abilities to work independently and as a team in a fast-paced environment.
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    If the requirements of the successful hire is describing you and you are excited at the responsibilities of this Receptionist / Administrative Assistant job opening in Toronto, ON, please apply today as our client is motivated to have a polished and keen professional join the team!  Our client offers a modern, polished and safe work setting with variety and challenge to the role as well as opportunity to become a permanent employee down the road; hourly pay rates is $21-23/hr plus vacation pay all paid weekly as well as the option to participate in benefits after 600 hours worked.

      

     

    *Please note that while we appreciate all applications, only those qualified will be contacted.  Thank you for your interest in Adecco Professional Staffing!!*

     




    • Apply with Adecco

    Reference number CA_EN_1_026575_1709706

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