Administrative Assistant

  • Category
    Office, clerical & administrative - Administrative Assistant
  • Job type
  • Location
    Toronto, Ontario

Adecco is hiring a Administrative Assistant for our top banking client in downtown Toronto. The Administrative Assistant is accountable for providing backup administrative and professional support to various groups within the business, including Operations support on various Reception desks. 

Start Date: 9/2/2019
End Date: 3/1/2020
Hrs/Week: 8:30 – 5:00 Mon-Fri

Pay Rate: $24.57/hr

Administrative Assistant Accountability:
1. Professional Support 
• Develops basic knowledge of company policies and procedures and leverages relationships across-LOBs with Executive and Administrative Assistants, Senior Managers and professionals to provide effective backup support to the permanent administrative population.
• Manages meeting coordination and scheduling using Microsoft Outlook, arranges domestic and international travel and logistics, monitors multiple phone lines, assists with expense processing and receipt collection, and completes data entry requests as needed
• Interfaces with client executives (CEO, CFO, or senior managers of that client’s business) or their representative on behalf on business leaders in coordination of meetings, events, presentations, or pitches.

2. General Office Administration 
• Acts as the gatekeeper at the Reception Desks on client-facing floors by greeting guests and assisting internal employees
• Monitors phones and reception inboxes, checking for requests using Microsoft Outlook 
• Develops a familiarity with company facilities and is able to schedule conference rooms based on specific meeting criteria while adhering to compliance regulations and restrictions

3. Ad-Hoc Projects
• Assisting with the expense governance process by scanning, tracking receipts, and offering backup assistance to Administrative staff
• Offer support for marketing functions, charity campaigns, and Operations initiative
• Temporary project work outside of Administration based on the needs of the business

Administrative Assistant Knowledge and Skills:
• Requires 1-3 years of experience in an administrative / professional support function in a fast paced environment dealing with moderately complex issues and managing conflicting priorities, or relevant customer services focused experience.
• Undergraduate degree or post-secondary education preferred. Other professional related training and development to keep skills current, including office productivity software.
• Experienced in coordinating travel logistics 
• Ability to organize moderate amounts of business information and develop it into cohesive, professional reports and presentations, with little guidance and ability to recognize and respond to business related issues within the scope of the material.
• Detail oriented, extremely well organized, and able to manage time and multi-task to accomplish a multitude of tasks, with conflicting priorities and timelines. 
• Advanced level PC skills (MS Office: Excel, Word, PowerPoint, and Outlook). 
• Advanced communication skills, both written and verbal.
• Ability to deal with clients in a professional and courteous manner, and to develop and leverage professional working relationships.
• Ability to work both independently and as a team player.
• Ability to deal with confidential materials in an appropriate manner.

If you're interested in the role of Administrative Assistant in downtown Toronto, please apply now!

  • Apply with Adecco

Reference number CA_EN_1_026602_12288922

Accommodation will be provided in all parts of the hiring process as required under Adecco’s Employment Accommodation policy. Applicants will need to make their needs known in advance to their Adecco representative.

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