Administrative Support

  • Category
    Office, clerical & administrative - Administrative Assistant
  • Job type
    Temporary/Contract
  • Location
    Ottawa, Ontario

Adecco is currently hiring for an Administrative Support individual for our client in Ottawa South. This is a Part-Time Opportunity offering hours Monday to Friday from 3pm to 7pm. Hourly rate of pay is $18. This location is not bus accessible, access to a reliable vehicle is needed.

 

Administrative Support Duties:

  • Oversee scales during work hours and the completion of administrative and accounts payable tasks that ensure efficient and smooth day-to-day operations
  • Scale in and out trucks; verify the weight and ensure the scale produces an accurate reading
  • Direct all truck traffic as required
  • Ensure compliance with parameters specific to hours of operation as defined in the ECA (Environmental Compliance Approval) and customer contracts
  • Ensure all contractors on site sign the sign in log, review safety sheet, sign acknowledge form and file accordingly
  • Communicate with 3rd party dispatch on a variety of items such as trucks arriving, status of incoming and outgoing material, etc.
  • Keep track of material movement on a daily/weekly/monthly basis. Update, document and communicate information with operations; such as product going in/out of the facility, tonnage and other pertinent information
  • Coordinate third party calibration of scales every 6 months
  • Create and maintain filing system
  • Maintain records of WSIB insurance certifications and liability certificates for all contractors on site
  • Administrative support for site supervisor
  • Maintain financial historical records by filing documents
  • Support audit function by providing historical records (invoices, etc) as needed
  • Other duties as assigned

Administrative Support Qualifications:

  • Attention to detail and accuracy
  • Strong ability to multi-task and prioritize work
  • Excellent verbal and written communication skills
  • Excellent organizational skills
  • Ability to meet deadlines
  • Focus on overall confidentiality of company information and sensitive communications
  • Proficient in Microsoft Office software, specifically Word and Excel
  • Knowledge of general accounting principals
  • Completion of post-secondary education in accounting or business preferred

To be considered for the Administrative Support opportunity in Ottawa, South, Apply Now

  • Apply with Adecco

Reference number CA_EN_1_021956_1187657

Accommodation will be provided in all parts of the hiring process as required under Adecco’s Employment Accommodation policy. Applicants will need to make their needs known in advance to their Adecco representative.

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