Aministrative Assistant

  • Category
    Office, clerical & administrative - Administration
  • Job type
  • Location
    Vancouver, British Columbia

Our client, who works within the Oil Industry, is looking for an experienced Administrative Assistant to join their fastpaced team. The chosen candidate will be responsible for providing administrative and clerical services in order to ensure effective and efficient operation of the office, and support the work of management and other staff. This is a great opportunity to work for a prestigious company and gain good experience within this industry.

Responsibilities include, but are not limited to:

  • Provides general administrative assistance including organizing mail, answering telephones, photocopying, paper/electronic filing and document preparation and control including updating manuals.
  • Maintain files and process documentation specific to the business area.
  • Coordinates meeting, travel arrangements, office services including supplies and equipment maintenance.
  • Participate in safety meetings and emergency response exercises as well as support other field related functions such as P/L awareness, land owner notifications and handouts, contractor functions.
  • Provides data entry and administrative assistance related company computer programs such as both corporate systems (Lawson, KRONOS), maintenance management systems (Ivara), and training systems (KEEP), PAWS II, WORKS, as well as other internal reporting systems which include unauthorized activity reports and operational incident reports.
  • Assists with department financial administration requirements including budgeting, invoice coding, Chase card coding, employee expenses, new vendor setup and procurement activities, PAWS II and WORKS.
  • Communicates with internal (head office departments, other districts) and external (public, contractors, consultants) groups.
Position Requirements:
  • Minimum of 3 years experience in an administrative support role, preferably in an oil and gas or industrial environment.
  • Knowledge of office administration.
  • Extensive software skills are required, as well as Internet research abilities.
  • Microsoft Office applications including Word, Excel, Outlook and Power Point.
  • Familiarity with computerized maintenance management systems would be an asset.
  • Proficiency in document control and maintaining filing systems.
  • Strong interpersonal, communication and organizational skills are essential, as this position interacts with operations employees as well as some exposure to external clients.
  • Demonstrates strong attention to details.
  • Demonstrates flexibility and is adaptable to change.
  • Selfmotivated and able to prioritize and multitask (with minimum supervision) in a fastpaced environment.

If you feel this position is the right fit for you, please apply today!

  • Apply with Adecco

Reference number CA_EN_1_026526_12050986

Accommodation will be provided in all parts of the hiring process as required under Adecco’s Employment Accommodation policy. Applicants will need to make their needs known in advance to their Adecco representative.