Bilingual Administrative Assistant
Adecco is currently recruiting for a Bilingual Administrative Assistant for a 6-month hybrid contract. This role is with our Crown corporation client in downtown Ottawa, ON. The successful candidate must hold a valid Reliability Security Clearance.
The Bilingual Administrative Assistant will have the following responsibilities:
Prepare and format documents including correspondence, reports, briefs, meeting minutes, contracts and others documents as required;
Establish, maintain, monitor, communicate and track correspondence with key stakeholders, internal and external;
Ensure proper processes are followed adhering to client’s standards;
Conduct research and gather information as required;
Maintain action lists to ensure the efficient management of conference details;
Prepare presentations for weekly committee meetings;
Assist with event details and activities related to the client;
Track financial documents: invoices, budgets, statements, expense claims, and official reports;
Assist in creating a postmortem of client’s event for future conferences;
Track contract deliverables including payment dates, BEO deadlines and other;
Co-ordinates travel reservations, verifies travel claims for accuracy and coordinates expense claim management;
Other duties as required;
The Bilingual Administrative assistant must meet the following mandatory requirements:
Must have a college diploma or certificate in office administration or a related field. A combination of education and relevant work experience will be considered;
Must have 3-5 years of relevant experience;
Must have experience in applying appropriate techniques and practices in planning, priority setting, and organizational assessment, required to manage shifting and unforeseen priorities;
Must have in-depth knowledge of various software programs (Microsoft Office: Word, Excel, and PowerPoint);
Ability to thrive in a fast-paced, confidential, and sensitive environment and work effectively under pressure to meet set deadlines;
Excellent administrative abilities, strong organizational skills, and detail oriented;
Effective communication, interpersonal and presentation skills;
Collaborative, open minded and creative in a team-oriented setting;
Adaptable, reliable and takes initiative;
Positive attitude supports team efforts and works cooperatively with others;
Fluently bilingual (English & French);
If you are interested in applying to our Bilingual Administrative Assistant role, please submit your resume as soon as possible by clicking on the 'Apply with Adecco button.