Bilingual Administrative Assistant

  • Location
    Ottawa, Ontario
  • Job type
  • Category
    Office, clerical & administrative - Administrative Assistant

Bilingual Administrative Assistant
Adecco is currently recruiting for a Bilingual Administrative Assistant for a 6-month hybrid contract. This role is with our Crown corporation client in downtown Ottawa, ON. The successful candidate must hold a valid Reliability Security Clearance.
The Bilingual Administrative Assistant will have the following responsibilities:

  • Prepare and format documents including correspondence, reports, briefs, meeting minutes, contracts and others documents as required;
  • Establish, maintain, monitor, communicate and track correspondence with key stakeholders, internal and external;
  • Ensure proper processes are followed adhering to client’s standards;
  • Conduct research and gather information as required;
  • Maintain action lists to ensure the efficient management of conference details;
  • Prepare presentations for weekly committee meetings;
  • Assist with event details and activities related to the client;
  • Track financial documents: invoices, budgets, statements, expense claims, and official reports;
  • Assist in creating a postmortem of client’s event for future conferences;
  • Track contract deliverables including payment dates, BEO deadlines and other;
  • Co-ordinates travel reservations, verifies travel claims for accuracy and coordinates expense claim management;
  • Other duties as required;
  • The Bilingual Administrative assistant must meet the following mandatory requirements:

  • Must have a college diploma or certificate in office administration or a related field. A combination of education and relevant work experience will be considered;
  • Must have 3-5 years of relevant experience;
  • Must have experience in applying appropriate techniques and practices in planning, priority setting, and organizational assessment, required to manage shifting and unforeseen priorities;
  • Must have in-depth knowledge of various software programs (Microsoft Office: Word, Excel, and PowerPoint);
  • Ability to thrive in a fast-paced, confidential, and sensitive environment and work effectively under pressure to meet set deadlines;
  • Excellent administrative abilities, strong organizational skills, and detail oriented;
  • Effective communication, interpersonal and presentation skills;
  • Collaborative, open minded and creative in a team-oriented setting;
  • Adaptable, reliable and takes initiative;
  • Positive attitude supports team efforts and works cooperatively with others;
  • Fluently bilingual (English & French);
  • If you are interested in applying to our Bilingual Administrative Assistant role, please submit your resume as soon as possible by clicking on the 'Apply with Adecco button.


    • Apply with Adecco

    Reference number CA_EN_1_027616_2102916

    Accommodation will be provided in all parts of the hiring process as required under Adecco’s Employment Accommodation policy. Applicants will need to make their needs known in advance to their Adecco representative.

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