Bilingual Property Manager ( on-site)

  • Location
    Montreal, Quebec
  • Job type
    Direct Hire
  • Category
    Accounting & Finance - Real Estate

Adecco is recruiting for a Bilingual Property Manager for a full-time permanent client based in Montreal, ON.  This role is on-site, but can be flexible if there is a need for an emergency. 
The Bilingual Property Manager will have the Following Responsibilities:

  • Prepare and transmit all reports and established schedules as per Company procedures
  • Maintain and keep up to date record of each employee’s sick and vacation days
  • Control and approve overtime.  Keep records of overtime description of work.
  • Ensure that all employees respect the company dress code and other company policies
  • Prepare and transmit disciplinary notices, when required
  • Prepare and approve all purchase orders as per the Company rules and regulations on Yardi platform
  • Verify G/L accounts and approve all invoices, and maintain and update the Budget Status Report
  • Prepare all construction and/or service contracts as per company procedures
  • Ensure and/or obtain competitive price quotes for all work and/or services to be performed
  • Prepare and review all contracts for approval as per company policy and ensure that these contracts are adhered to once approved
  • Prepare and transmit tenant charge backs, and prepare the annual budget
  • Control operating expenses and ensure that the budget is respected
  • Prepare and/or review and/or modify the emergency and evacuation procedures manuals and ensure that they are kept up to date
  • Ensure that tenant and supplier emergency phone numbers are kept up to date
  • Transmit to security all emergency telephone numbers for the tenants, suppliers, and members of the administration
  • Establish and maintain control over key distribution as well as building/parking access cards (to employees, tenants and to contractors)
  • Document all incident and/or accident reports and forward same to insurance broker, if warranted, following the established Company procedures and when required, follow-up on any insurance claim processed 
  • Ensure that environmental, fire safety, and any and all rules are being complied with in respect to hazardous materials in tenants’ premises as well as the building’s common areas
  • Coordinate and conduct approved emergency evacuation fire drills and prepare a summary report
  • Maintain courteous and professional relationships with the tenants
  • Prepare tenant memos, and keep up to date on all tenant receivables
  • Collect all rents and any other amounts due by the tenants, including any arrears, as per their respective lease obligations and forward the cheques to the head office
  • Prepare and transmit all warnings and default letters to the tenants in collaboration with lease obligations
  • Ensure that all rules and regulations are being respected, and inform tenants of all decisions that may affect them
  • Preparation, execution and distribution of correspondence to tenants, suppliers, customers, head office, etc. (including rent reductions, leases, amendments to lease, service agreements, construction contracts & purchase orders)
  • Participate in the uploading of the TGR for both tenants and proactive maintenance.
  • Enter approved purchase orders, and responsible for petty cash
  • The Bilingual Property Manager Must Meet the Following Mandatory Requirements
  • Must speak English and French 
  • Minimum 5 years’ experience in a similar role
  • Must have strong Microsoft suite, especially Microsoft Excel
  • Good interpersonal skills, will need to work with difference departments
  • Organizational skills very strong

    • Apply with Adecco

    Reference number CA_EN_1_027616_2031329

    Accommodation will be provided in all parts of the hiring process as required under Adecco’s Employment Accommodation policy. Applicants will need to make their needs known in advance to their Adecco representative.

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