Executive Administrative Assistant

  • Location
    Scarborough, Ontario
  • Salary
    $ 23 - $ 24 / Hourly
  • Job type
  • Category
    Office, clerical & administrative - Administrative Assistant

Executive Administrative Assistant job opening in Scarborough, ON


We are currently seeking top talent for a fantastic Executive Administrative Assistant job opening in Scarborough, ON - it is more east Toronto but is near a bus stop and offers free parking. In this full-time, temp-to-permanent, career opportunity, you will be responsible for providing a high level of administrative support to a senior Executive along with some additional ad hoc support to a team diverse team in a fast paced, small, established not-for-profit company. As an Executive Administrative Assistant, you will use your skills and experience to provide high level support while multi-tasking and prioritizing the work and needs at hand. If you are a hard working, passionate and motivated Executive Assistant who is seeking a new, challenging opportunity in the charitable/non-profit arena then this may be the opportunity that you have been waiting for!  Please note the core hours for this position would be 10am - 6pm, Monday through Friday.


The Executive Administrative Assistant job opening in Scarborough, ON may include but are not limited to: 


  • Provide high level calendar management with emphasis on proactive planning, scheduling internal and external client meetings and Board meetings including organizing agendas etc.
  • Draft and prepare correspondence, reports and create PowerPoint presentations daily
  • Attend Board and other meetings; responsible for taking minutes and sharing later (at least twice per month)
  • Manage expenses, enter and process expense reports with accuracy in a timely manner 
  • Assisting with event planning and coordination throughout the year (moreso post-covid)
  • Communicating with clients via phone, in-person and email; this include internal and external clients
  • Perform various office administrative/coordinator functions; assist in the needs of a small office setting which can include but not be limited to, couriers, mail support, office supplies, etc.

    Some of the skills and qualifications for this Executive Administrative Assistant job opening in Scarborough, ON include;

  • Demonstrated Executive Assistant or Senior Administrative Assistant experience - preferably 3-5+ years directly related career experience
  • Advanced Microsoft Office skills – Word, PowerPoint, Excel, Outlook
  • Interest and ability to learn systems quickly
  • Exceptional verbal and written communication skills
  • Flexible and positive attitude, available for overtime and/or to attend evening Board and/or Committee meetings
  • A positive, can-do and self motivated worker with the ability to work together as a team as well
  • A high level of trust and discretion at all times
  • Someone who flourishes in a diverse workplace with a passion and focus on giving back in a non-profit company

    Our client offers a positive, diverse, busy and dynamic work setting - true work hard-play hard settings with a close-knit team of driven professionals. This position is commencing on a temporary basis however our client is looking for a permanent solutions in 3-6 months for the right fit so they are keen to hire someone ready for their next career/home! The permanent salary is between $50-55K with health/medical benefits, free parking and some work-from-home options at present (likely full-time in the office for the first month then a split following).  If you are interested in this Executive Administrative Assistant job opening in Scarborough, ON and meet the minimum qualifications, please apply now as they are motivated to add a talented Executive Assistant to the team today!  

    • Apply with Adecco

    Reference number CA_EN_1_026575_1416486

    Accommodation will be provided in all parts of the hiring process as required under Adecco’s Employment Accommodation policy. Applicants will need to make their needs known in advance to their Adecco representative.

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