Executive Administrative Assistant

  • Location
    Toronto, Ontario
  • Salary
    $25.00/Hourly
  • Job type
    Temporary/Contract-to-hire
  • Category
    Office, clerical & administrative - Administrative Assistant

Executive Administrative Assistant job opening in Toronto, ON

 

We are currently seeking top talent for a fantastic Executive Administrative Assistant job opening in Toronto, Ontario - it is more east Toronto but is near a bus stop and offers free parking. In this full-time, temp-to-permanent, career opportunity, you will be responsible for providing a high level of administrative support to a senior Executive along with some additional ad hoc support to a team diverse team in a fast paced, small, established not-for-profit company. As an Executive Administrative Assistant, you will use your skills and experience to provide high level support while multi-tasking and prioritizing the work and needs at hand. If you are a hard working, passionate and motivated Executive Assistant who is seeking a new, challenging opportunity in the charitable/non-profit arena then this may be the opportunity that you have been waiting for!  Please note the core hours for this position would be 10am - 6pm, Monday through Friday.

 

The Executive Administrative Assistant job opening in Toronto, ON may include but are not limited to: 

 

  • Provide high level calendar management with emphasis on proactive planning, scheduling internal and external client meetings and Board meetings including organizing agendas etc.
  • Draft and prepare correspondence, reports and create PowerPoint presentations daily
  • Attend Board and other meetings; responsible for taking minutes and sharing later (at least twice per month)
  • Manage expenses, enter and process expense reports with accuracy in a timely manner 
  • Assisting with event planning and coordination throughout the year (moreso post-covid)
  • Communicating with clients via phone, in-person and email; this include internal and external clients
  • Perform various office administrative/coordinator functions; assist in the needs of a small office setting which can include but not be limited to, couriers, mail support, office supplies, etc.
  •  

    Some of the skills and qualifications for this Executive Administrative Assistant job opening in Toronto, ON include;

  • Demonstrated Executive Assistant or Senior Administrative Assistant experience - preferably 3-5+ years directly related career experience
  • Advanced Microsoft Office skills – Word, PowerPoint, Excel, Outlook
  • Interest and ability to learn systems quickly
  • Exceptional verbal and written communication skills
  • Flexible and positive attitude, available for overtime and/or to attend evening Board and/or Committee meetings
  • A positive, can-do and self motivated worker with the ability to work together as a team as well
  • A high level of trust and discretion at all times
  • Someone who flourishes in a diverse workplace with a passion and focus on giving back in a non-profit company
  •  

    Our client offers a positive, diverse, busy and dynamic work setting - true work hard-play hard settings with a close-knit team of driven professionals. This position is commencing on a temporary basis however our client is looking for a permanent solutions in 3-6 months for the right fit so they are keen to hire someone ready for their next career/home! The permanent salary is between $50-55K with health/medical benefits, free parking and some work-from-home options at present (likely full-time in the office for the first month then a split following).  If you are interested in this Executive Administrative Assistant job opening in Toronto, ON and meet the minimum qualifications, please apply now as they are motivated to add a talented Executive Assistant to the team today!  



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    Reference number CA_EN_1_026575_1416486

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