Executive Administrative Assistant job opening in Waterloo, ON
We are currently seeking top talent for a fantastic Executive Administrative Assistant job opening in the Kitchener/Waterloo area. Note that this is a hybrid role that will require meeting the Executive on an as needed basis (often with little notice) so flexibility is key; it is just a drive northwest of the city. In this full-time temporary to permanent opportunity, you will be responsible for providing a variety of administrative support tasks for a busy CEO. As the Executive Administrative Assistant, you will use your skills and experience while multi-tasking and prioritizing the work and needs at hand, taking initiative where possible. If you are an experienced and forward-thinking Executive Administrative Assistant who is seeking a new challenging opportunity then this may be the opportunity that you have been waiting for!
The responsibilities of the Executive Administrative Assistant job opening in Waterloo, ON may include but are not limited to:
Provide calendar management with emphasis on proactive planning, scheduling/rescheduling internal and external client/employee/applicant meetings including organizing logistics, agendas etc.
Coordinate virtual and in-person meetings ensuring all parties accept/confirm; follow up
Draft and prepare correspondence, documents, reports, new hire information and more; presentation creation when required
Communicating with clients/employees on behalf of the CEO
Manage expenses and process expense reports with accuracy in a timely manner
Assist other executive team members as requested
Perform various administrative support functions for a virtual workplace such as mail, couriers, supply/equipment ordering, liaising with various internal and external stakeholders and more.
Some of the skills and qualifications for this Executive Administrative Assistant job opening in Toronto, ON include;
Demonstrated Executive Assistant or Senior Administrative Assistant with at least 3-5+ years direct experience; this is required for consideration
Advanced Microsoft Office skills – Word, Excel, PowerPoint, Outlook; well versed with virtual meeting systems
Exceptional verbal and written communication skills; polished and professional, confident
Flexible to various tasks and positive attitude, available for overtime when needed; flexibility is key!
A self-motivated, forward thinking worker with drive and initiative to support the CEO, offering help where you can
Ability and confidence to deal with highly confidential information
Reside in a nearby location to meet up in shorter term notice and timelines
As a growing global environmental company, this is a newly created position and therefore offer opportunity for variety in your role while relying on your Executive Administrative Assistant experience to drive the support and functions. With that, there is possibility for this to become something more permanent down the road for the right career fit of the two parties. NOTE - also open to those seeking part-time employment (during office hours).
If you are interested in this Executive Administrative Assistant job opening in Waterloo, ON and meet the minimum qualifications, please apply now as they are motivated to add a talented Administrative Professional to the firm today!