Executive Assistant

  • Location
    Langley, British Columbia
  • Job type

Are you an outstanding Executive Assistant? Adecco is currently hiring for a temporary, full-time Executive Assistant in Langley, BC, to work at a great, well-established organization that provides citizens in NB with the knowledge and confidence to make informed spending and investing decisions. In this role, you will be responsible for assisting the president in his role and responsibilities, including support for the Board of Directors, and the Leadership team. If you have what it takes, then apply now!

  • Location: Langley, BC
  • Shifts: Monday to Friday; 8 AM- 5 PM
  • Job type: Full-time; 6-month contract with the possibility of extension
  • Here’s why you should apply:  

  • Free access to our Aspire Academy for continuing professional education
  • Hires fast, pays weekly 
  • Vacation pay paid out on each weekly pay cheque 
  • Medical and dental benefits once qualified 
  • Free training programs 
  • Duties and Responsibilities:

  • Assist the president in his role and responsibilities, including support for the Board of Directors, and the Leadership team
  • Manage the President’s calendar as well as telephone and mail communications
  • Maintain files, legal records and other corporate documents for the ministry
  • Prepare meeting agendas and supporting material for distribution
  • Coordinate the accumulation of reports from staff and Board as required for Board meetings
  • Support the Board and staff with meetings, travel and other arrangements
  • Facilitate Board communication, including emails and phone calls
  • Create an action list for management staff and board members from board meetings
  • Ensure the principles of our Christian faith are evidenced and reflected in any communication coming from the President’s office
  • Show a willingness to pray with others and apply spiritual discernment to matters affecting the President’s activities and activities within the office
  • Maintain a consistent Christian witness at all times as this is fundamental to the mission of the organization
  • Plan, schedule, organize and facilitate meetings and staff events
  • Attend meetings, prepare minutes, draft reports and memos where necessary
  • Answer phone, mail & email inquiries using a professional and courteous manner and direct inquiries to appropriate staff members, as necessary
  • Greet staff/visitors/Board members in a professional and hospitable manner, and respond to their inquiries accordingly
  • Provide secretarial and administrative support to the President, including preparing reports, memos, presentations, and documents
  • Prepare and send outgoing email, mail, and courier parcels
  • Correspond and communicate with a wide variety of internal and external contacts
  • Make travel, meeting and other arrangements and prepare expense reports
  • Research and resolve issues for the President’s Office as required
  • Maintain files and communication records; Store electronic files using systematic and documented procedures
  • Organize and oversee functions and events directed by the President’s Office
  • Manage projects occasionally and as required
  • Order and store the office supplies necessary for the President’s office
  • Prepare necessary purchase orders
  • Maintain and update the procedures manual for this position
  • Coordinate activities with other departments and offices where necessary
  • Ensure all departments are apprised and up-to-date on all intra-departmental communication – specifically through coordination and distribution of information from management meetings
  • Requirements and Qualifications: 

  • Post-secondary diploma or degree is an asset
  • Training in administration, word processing and time management is preferable
  • Previous administrative assistant/secretarial experience is required
  • Advanced computer skills and proficiency in Microsoft Word, Excel, PowerPoint, and Outlook, and experience using databases and conducting online research
  • Exceptional customer service, administrative and organizational skills are a must
  • Should have superior verbal and written English communication skills, as well as the ability to multi-task
  • Must be a committed Christian with a heart for ministry
  • Possess a high level of professionalism and ability to work in strict confidence
  • Willing to work overtime when necessary
  • A team player – willing to do whatever it takes to get the job done
  • Ownership of and willingness to use your own vehicle for local travel is an asset.
  • Must be legally eligible to work and reside in Canada
  • Don’t miss out on this Executive Assistant job opportunity in Langley, BC. Apply now and an Adecco recruiter will reach out if you qualify!

    Lacking the skills for this job? Don’t worry – we’ve got you covered. Click this link https://qrco.de/bdiseH  to learn about the Aspire Academy and start your free upskilling journey today.

    To find out more about Adecco Perks and how it can benefit you as an associate visit our page here: https://www.adecco.ca/en-ca/working-with-a-staffing-agency/adecco-perks/  

    • Apply with Adecco

    Reference number CA_EN_1_026526_2096047

    Accommodation will be provided in all parts of the hiring process as required under Adecco’s Employment Accommodation policy. Applicants will need to make their needs known in advance to their Adecco representative.

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