Executive Assistant


Adecco is currently recruiting for an Executive Assistant. This is a 3-week contract, with possibility of extension with our Client located in Ottawa. The majority of the work will be Remote with occasional visits onsite. The successful candidate must hold a valid Secret Security Clearance.

The Executive Assistant will have the following responsibilities:

  • Exceptional time management and prioritization skills to assist Vice-President in managing daily workflows and maintaining a busy and ever-changing agenda. Reviews and analyzes incoming information to assess urgency and determine priority.
  • Manage all incoming and outgoing e-mail and ‎phone communications in a fast-paced environment; ensures timely flow of information with ability to build and maintain relationships at all levels of the organization and with external stakeholders.
  • Assist the Vice-President with special projects, including legal research, background information and compiling data from various sources. 
  • Develops and manages administrative systems to control, track and permit easy reference and rapid retrieval of information to facilitate preparation of responses to inquiries, management issues and initiatives.
  • Provides functional guidance to staff/colleagues on business and administrative issues with ability to anticipate the needs and requirements of the team.
  • Organize travel arrangements, itineraries and schedules, including the preparation of expense reports.
  • Support Board planning and preparation, including seeking and gathering relevant information, and assist with the planning and organization of other functions and special events.
  • Ensure efficient follow up on various time sensitive matters and ability to apply influence and persuasion to achieve results and meet goals.
  • The Executive Assistant must meet the following mandatory requirements:

  • Hold a Secret  Reliability Security Clearance
  • Bilingual (written and spoken in both official languages) is preferred
  • College diploma in office administration or a combination of education and relevant work experience will be considered.
  • 5+ years’ experience working in a corporate environment, handling sensitive documents while maintaining high level of discretion and confidentiality.
  • Excellent communication skills and collaborative approach and ability to multitask and prioritize workload. 
  • Comfortable working under pressure and highly adaptable to changing circumstances.
  • Detail oriented with strong organizational skills and proven ability to take initiative and exercise sound judgment.
  • Asset qualifications: project management, experience working with executives or working in a legal environment.
  • May be called upon to work irregular or extended hours.
  • If you are interested in applying to our Executive Assistant position, please submit your resume as soon as possible by clicking on the 'Apply with Adecco' button.


    • Apply with Adecco

    Reference number CA_EN_1_027616_1683565

    Accommodation will be provided in all parts of the hiring process as required under Adecco’s Employment Accommodation policy. Applicants will need to make their needs known in advance to their Adecco representative.

    Someone from Adecco/Roevin just contacted me, how do I tell if it’s legit or a scam? Here's how to protect yourself →


    e.g. myemail@domain.com
    e.g. 1234567890
    e.g. M5J 2N8 (all uppercase with space)


    Upload or attach document from


    Enter you work experience including both job title and job duties. Attaching your resume provides our consultants a better understanding of your work history and helps improve placement opportunities.
    Warehouse manager
    Write about the work you’ve done and any special skills you have.

    Terms of Use and Applicant Agreement

    Terms of use and Application agreement
    You must agree to the Terms of use and Application agreement to proceed.