Adecco is looking for an Executive Support for a 1-month contract opportunity for our client based in Ottawa, ON. This contract has a possibility of extension. This role is a hybrid position, requiring 3 days in office every week for team meetings and support. This role requires a secret level security clearance or to be eligible for one.
The Executive Support will have the following responsibilities:
•Coordinate and communicate changes to the schedule and shift schedules for all residents, fellows and clinical assistants to all relevant stakeholders in a timely manner;
•Develops, coordinates and controls Director General’s agenda;
•Monitors, forecasts, and controls the budget of the DG's office;
•Develops the agenda for management team and staff meetings, arranges for resource materials, participates in management meetings, drafts minutes and record of decisions and ensures follow up;
•Co-ordinates liaison between the office of the DG and offices of the Deputy Minister and a network of partners and clients outside the Department;
•Ensures all incoming requests for information are logged in; directs the request to the appropriate section;
•monitors progress in processing requests; reviews and edits correspondence and other documents prepared for the DG’s approval or signature; responds directly to routine internal and external enquiries; and prepares correspondence for the signature of the DG;
•Reviews completed work, and provides leadership as representative of the Director General on expected deliverables to Bureau executives and their support staff.
The Executive Support Must Meet the Following Mandatory Requirements:
•Post-Secondary Diploma, preferably in the office or business field (Essential);
•Valid Secret level security clearance currently active;
•Proficiency with Microsoft office software programs (Essential);
•Strong oral and written communication skills (Essential);
•Superior problem-solving and decision-making skills (Essential);
•Able to work independently and in a team with a high degree of organization and attention to detail (Essential);
If you are interested in applying to the Executive Support role, please submit your resume as soon as possible, by clicking on “ Apply with Adecco”.