Adecco is currently hiring a temporary full-time Finance and Office Administrator to work in North York, ON. In this role you will be the first point of contact representing the Client by providing administrative support to the organizational units of the organization, providing initial customer relations support from external calls, and receiving guests at headquarters; and performing office coordination assistance in the furtherance of corporate goals.
Pay rate: $27-$29 /hour
Location: North York, ON
Job type: Temporary | Full-time | 1 year contract with extension
Here's why you should apply:
Paid weekly accurate and on time
Strong health and safety programs
Medical and dental benefits once qualified
Free training programs
New and quicker onboarding process
Receive and greet visitors as an ambassador of the brand and deliver an appropriate first impression. Contact appropriate departments regarding guest arrival during the day from 8:00am to 5:00pm.
Answer and screen telephone calls and respond to routine and non-routine inquiries referring unusual or complex inquiries to the appropriate personnel.
Open and route incoming mail and courier packages as well as processing all outgoing mail on a daily basis, ensuring appropriate postage is applied.
Assist office employees with general administrative questions and requests (first line of contact).
Support the Finance department with administrative duties including onboarding activities, preparation of internal documents, and coordination of vendor appointments pertaining to the office.
Assist with the creation of office IT tickets to ensure scheduled work orders are being followed-up and closed with the respective employees.
Regularly maintain and update Finance assets log, and ensure proper internal controls are applied.
Assist with updating of corporate intranet sites as required, and maintenance of document retention.
Support processes related to vendor onboarding and assist the Finance team with procedures within the Zycus eProcurement and eInvoice system, including routing of required documents as needed.
Coding and processing of invoices (office supplies and other finance related topics)
Support office collaboration, training initiatives, and company special projects, ensuring each event is catered to their respective budgets and requirements. Work closely with project team leads in ensuring all details of events are well planned and executed.
Assist with security needs by obtaining guest information and ensuring all visitors sign in and out of the office
Support maintenance of the office through:
ordering of kitchen supplies and maintaining kitchen duties schedule
keeping storage room organized
ordering office supplies and ensuring it is regularly maintained
Keep all boardrooms stocked with refreshments
Unlock/lock patio door in the morning and in the evening when leaving
Responsible for managing filing and storage.
Must be legally eligible to work, and reside in Canada
High level of written, oral communication and presentation skills.
Proficient in MS Office Suite and Lotus Notes e-mail.
Superior computer skills (Word, Excel, PowerPoint, Lotus Notes).
Strong analytical skills.
Ability to effectively negotiate or mediate difficult situations.
Attention to Detail and Accuracy of all work.
Ability to multi-task and work well with limited direct supervision and direction.
Exemplary organizational skills.
Ability to communicate effectively with colleagues as well as company executives.
German and/or French language skills desirable.
Ability to handle multiple priorities and tasks
Attention to detail
Planning and Organization
Tenacious/adept at follow-up
Bachelor’s degree, automotive degree, diploma, or equivalent experience preferred.
Ability to use multi-line switchboard
Basic accounting, bookkeeping and/or procurement experience an asset
Events coordination experience an asset
Retail automotive experience an asset
Are you interested in this position? Apply now! Our dynamic team of recruiters will reach out if you qualify for this role.
Adecco is the largest staffing firm in Canada with over 40 locations and our passionate team is dedicated to find you a job you’ll love. We offer one of the best benefits packages in the whole entire staffing industry and we like to have fun at work!
To find out more about Adecco Perks and what we can do for you please visit the link here: https://www.adecco.ca/en-ca/working-with-a-staffing-agency/adecco-perks/
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