Front Desk Administrative Assistant

  • Location
    Toronto, Ontario
  • Salary
    $ 23 - $ 24 / Hourly
  • Job type
  • Category
    Office, clerical & administrative - Administrative Assistant

Front Desk Administrative Assistant job opening in Toronto, ON

Our client, an international consulting firm is currently looking to hire top talent for a Front Desk Administrative Assistant job opening in Toronto, ON – please note this is an in-office position and is located close to GO and TTC subway stations. This position will have you providing administrative support to a team of consultants while being the face and the voice of the brand. Working as part of the Administrative team, the duties of this role will include a variety of tasks with a focus on calendar management and other administrative functions. The working hours for this 1 year+ opportunity will be 8am - 5pm, Monday to Friday, 1 hour lunch.

Some of the duties and responsibilities for this Front Desk Administrative Assistant job opening in Toronto, ON include but are not limited to:

  • Detailed calendar management for a team of consultants using MS Outlook; this includes changes/updates/rescheduling

  • Expense tracking and processing using Concur (training provided if needed)

  • Travel arrangements; local, national and international; this includes all related logistics to consider such as hotel and restaurant reservations, itineraries, car rental/taxi/Uber planning etc

  • Report and proposal creation, document proofing, scanning and filling

  • Proving the first impression of the office; meet and greet in an enthusiastic and engaging manner

  • Answer and transfer calls, taking messages and providing client support where possible to ensure all are priorities

  • Ensure catering, beverage and food inventory is fresh and ordered in advanced as well as set up in designated locations around the office, equally important for office supplies

  • Coordinate boardroom and meeting room bookings

  • Other related duties as requested.

Keys to the successful hire of this Front Desk Administrative Assistant job opening in Toronto, ON include:

  • Just 2 years’ experience in an Administrative Assistant capacity; must have experience with calendaring/scheduling

  • High level technical skills in MS Office (Word, Excel, PowerPoint, Outlook); asset to those with Concur experience

  • Exceptional communication and interpersonal skills; enthusiastic, positive and outgoing personality – customer centric is important

  • Ability to multi-task, prioritize, use good judgement and discretion

  • Proactive self-starter with abilities to work independently and as a team in a busy, fast-paced environment.

If the requirements for the successful hire is describing you and you are excited at the responsibilities of this Front Desk Administrative Assistant job opening in Toronto, ON, please apply today as our client is motivated to have a polished and keen professional join the team! Our client offers a modern, polished and safe work setting with variety and challenge to the role as well as opportunity to become a permanent employee down the road; hourly pay rates is $23-24/hr plus vacation pay all paid weekly as well as the option to participate in our benefits program after 600 hours worked.

  • Apply with Adecco

Reference number CA_EN_1_026575_2236203

Accommodation will be provided in all parts of the hiring process as required under Adecco’s Employment Accommodation policy. Applicants will need to make their needs known in advance to their Adecco representative.

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