HR & Payroll Specialist

  • Location
    Toronto, Ontario
  • Job type
    Direct Hire
  • Category
    Human resources - Payroll / Benefits

Title:                  Human Resources Generalist

Reports To:      Human Resources Manager

Schedule:         40 hrs/week, Monday to Friday

 

The HR Generalist HR & Payroll role is responsible for payroll and benefits administration; and employee recognition programs. Responsible for having overall knowledge of all human resource functions. Conducts employee benefit meetings. Promotes and maintains the credit union’s mission, values and culture. Provides exceptional communication and service to employees. Sets the example of an engaged employee and supports employee engagement throughout the credit union.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Must effectively carry out the essential duties and responsibilities of this position in a manner that consistently demonstrates Sun Federal’s mission and core values in a positive manner. Other duties may be assigned.

1) Payroll Administration

a) Is the payroll expert. Makes recommendations for payroll related policies. Provides training as needed (i.e. Managers, staff) to ensure compliance and full utilization of tools.

b) Responsible for timely, accurately and compliantly processing the Credit Union's bi-weekly payroll. Audit and process payroll documents. Process employee data for new hires, changes, additional earnings, etc.

c) Processes employee Time & Attendance data to payroll and reconcile variances. Approve and release time in the time system. d) Prepares and maintain employee files, assuring accuracy, compliance and confidentiality.

e) Maintains vacation and sick time records.

f) Develops in depth understanding of payroll software Dayforce and HRIS. Create reports on demand.

g) Assists employees in registering for or resetting access to online portal.

h) Responsible for month-end duties including approving HR related invoices and ensuring timely payment, submitting payroll accrual (with management approval) and general ledger reconciliation.

i) Maintains vendor contact for payroll and recruiting and other HR related activities.

2) Benefits Administration a) As the Employee Benefits expert, administers all employee & volunteer benefit programs such as medical, dental, vision, disability, retirement programs , workers compensation and life insurance claims.

Responsible for:

? Employee On-boarding: Provide in-depth benefit presentation for all new hires during the onboarding process. Distributes enrollment materials and determines eligibility.

? Employee Service: Assists employees regarding benefits claim issues and plan changes. Responds to benefits inquiries on plan provisions, benefits enrollments and status changes. Enrolls employees with carriers and process life status changes.

 ? Employee Education: Prepare and setup meetings designed to help employees obtain information and understand company benefits. Conducts special Employee Retirement Education Sessions. Ensures that employee forms and resources are properly updated on the Intranet.

? Wellness: Responsible for development and execution of Employee Wellness Program. Establish initiatives and programs that help employees attain optimal health. Organizes wellness events and provides resources for employees.

? Plan Design: Works with brokers to conduct annual benefits review. Conducts research, analyzes plan options, conducts cost analysis and makes recommendations to Director of HR. Develops census data and solicits insurance co. quotes. Develops cost control procedures to assure maximum coverage at the least possible cost to company and employee.

? Data Integrity: Ensures the accuracy of all benefit enrollments and provide vendors with accurate eligibility information. Updates HRIS database with new and changing information; ensures accuracy and integrity of information. Responsible for employee benefit file maintenance and storage retention requirements.

? Employee Leaves: Effectively interprets FMLA and ADA implications as they relate to leaves of absences/disabilities. Processes and administers all leave-of-absence requests and disability paperwork: medical, personal, disability and FMLA. Makes recommendations to employee leave policies.

? Employee Termination: Properly record, track and administer the steps needed to comply with law and appropriately deliver continuation of employee benefits.

4) General HR duties

a) Participates in the new employee onboarding experience.

b) Respond to employment verifications and surveys as needed.

c) Ensure all required reporting, forms, and posters are up to date and maintained accurately.

d) Participates in developing Human Resource department goals, objectives, and systems.

e) Provides backup of duties for HR Team. Performance Measurements

1. The Director of HR is properly informed of work status and employee issues.

2. Effective working relationship exists with HR Generalist/Recruiting & Performance.

3. Benefits programs are administered with accuracy and employees are informed of options, conditions, costs, and all pertinent information needed for decision making.

4. Payroll is processed in accordance with legal requirements and Credit Union procedures and policies.

5. Excellent members service is provided. Effective working relations exist with other departments.

6. All records are current, accurate, and organized.

7. Procedures for responsibilities are current and well documented. Fully cross-trained and competent in backing up HR Generalist/Payroll & Benefits Administrator.

REQUIRED KNOWLEDGE:

Knowledge of human resource laws and regulations. Knowledge of payroll administration. Knowledge of benefits programs including health insurance, long-term disability programs, workers’ compensation insurance, unemployment regulations, life insurance,

Understanding of human resource policies and programs. Thorough knowledge of state and federal regulations related to benefits administration. Knowledge of Credit Union policies and procedures.

 

EXPERIENCE REQUIRED:

Three to five years of experience in human resources.

SKILLS/ABILITIES:

Ability to motivate and influence others. Significant level of diplomacy and trust. Excellent oral and written communications abilities. Professional image that promotes Excellent judgment and decision-making skills. Solid interpersonal abilities. Excellent presentation and organizational skills. Ability to write clear, concise emails, facilitate meetings and give presentations.

 

CASE6580

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Reference number CA_EN_1_026580_1949869

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