Law Practice Assistant, Bilingual

  • Location
    Ottawa, Ontario
  • Job type
    Direct Hire
  • Category
    Office, clerical & administrative - Buyer / Purchasing

Adecco is currently recruiting for a Law Practice Assistant for our client is in Ottawa, ON. Ideal candidate must be able to work on-site.
The Law Practice Assistant will have the following responsibilities:

  • Calendar management and reminding the lawyer of meetings as required
  • Arranging photocopying and printing
  • Organizing couriers, sending out of letters and faxes, etc.
  • File management including opening and closing files, filing all documents within the document management system and paper files, as required, communicating with clients and organizing meetings, etc.;
  • Monitor and dealing with phone calls, mail and e-mail, as appropriate and ensuring that all file-related correspondence is passed on to the appropriate person
  • Dealing with basic client queries and general administration
  • Typing correspondence and e-mails
  • Assisting with the billing and retainer control process by liaising with the lawyer, generating draft invoices for lawyers to review and update, when required, and sending invoices to the client (using our accounting system)
  • Review and revise pleadings for tribunals and most court levels including but not limited to Small Claims, Superior Court, Ontario Court of Appeal, Federal Court and Federal Court of Appeal
  • Prepare necessary forms for filing and file same with appropriate body
  • Arrange and coordinate service of documents when appropriate
  • Assisting lawyers in preparing for depositions, hearings, trials and conferences; completing many administrative tasks, including, working on individual cases
  • Investigating the factual evidence of a transaction or case and preparing exhibits, charts and diagrams to display information
  • Preparation of Affidavit of Documents, Bill of Costs, and intercorrelated documents
  • Research caselaw and prepare Books of Authorities
  • Review factums and finalize with hyperlinks to authorities, tables of authorities, etc.
  • The Law Practice Assistant must meet the following mandatory requirements:

  • Bilingual: The Practice Assistant will be required to speak and write in French and English
  • 1to 3years of legal administrative experience and/or a law clerk, ideally a law firm
  • Experience at all levels of court
  • Excellent attention to detail
  • Accurate typing speed of approximately 60 words per minute
  • Advanced knowledge of One-Key, Caselines, Microsoft Word, Outlook, Excel, PowerPoint, and other systems implemented by the firm
  • Ability to think ahead and use initiative, as well flexible and dependable
  • Able to remain calm under pressure and work in tight deadlines
  • Able to quickly build confidence, respect and trust with others.
  • If you are interested in applying to our Law Practice Assistant position, please submit your resume as soon as possible by clicking on the 'Apply with Adecco' button.

    • Apply with Adecco

    Reference number CA_EN_1_027616_2045140

    Accommodation will be provided in all parts of the hiring process as required under Adecco’s Employment Accommodation policy. Applicants will need to make their needs known in advance to their Adecco representative.

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