Meeting and Mailing Administrator

  • Location
    Toronto, Ontario
  • Salary
  • Job type
  • Category
    Office, clerical & administrative - Administration

Interested in working partially remotely? If so, it’s all possible with this Meeting and Mailing Administrator job in Toronto, ON.

Adecco is currently hiring for a temporary (long-term), full-time Meeting and Mailing Administrator to work partially remotely at a one of our reputable clients. Get your foot in the door with our client, who values growth for its employees and has a friendly working environment.

  • Pay rate: $23.00/hour
  • Location: Toronto | Hybrid
  • Shifts: Monday to Friday | 8 :30am – 5:00pm and 10:30am to 07:00pm (can work on both Toronto and Calgary time)
  • Job type: Full-time | Temporary- Long term
  • Here’s why you should apply:  

  • Hires fast, pays weekly 
  • 4% vacation pay paid out on each weekly pay cheque 
  • Medical and dental benefits once qualified 
  • Free training programs 
  • Duties and Responsibilities:

  • Set up meeting on SCRIP, preparation of RADAR work order, update COSMOS for regulatory notices, send search cards, prepare Access database and/or Summit platform, ballots and proxy tabulation.
  • Prepare meeting reports in accordance with client’s requirements:  
    -      Meet all scheduled critical activity dates and legal deadlines
  • Prepare all documentation for Meeting, including voting results, at a minimum of 24 hours before the Meeting date or in accordance with client critical dates
  • Follow-up on critical activities with clients or RM, as applicable prior to delivery and filing deadlines
  • Prepare and finalize the Access Database for At Meeting registration and Client reporting
  • Schedule mailing including preparation of RADAR work orders
  • Update COSMOS Company
  • Verify material quantities and coordinate mailings with NI54 requirements
  • Follow-up on all scheduled critical activity dates and legal deadlines with Associate Relationship Manager and Relationship Manager
  • Co-ordinate quarterly mailings in accordance with client request
  • Capture and submit billing for mailing services in accordance with Financial Objectives
  • Requirements and Qualifications: 

  • 1-2 years of administrative experience within the financial sector is needed
  • Good working knowledge of Microsoft Office, including Word, Excel, Access and Outlook is required
  • Must be a quick learner and comfortable with learning new computer systems
  • Should be self-motivated and capable of working autonomously
  • Able to multi-task and prioritize when encountering conflicting duties
  • Must be legally eligible to work and reside in Canada
  • Don’t miss out on this Meeting and Mailing Administrator job in Toronto, ON. Apply now and you will hear back from an Adecco Recruiter soon. 

    To find out more about Adecco Perks and how it can benefit you as an associate visit our page here:  



    • Apply with Adecco

    Reference number CA_EN_1_026659_2014874

    Accommodation will be provided in all parts of the hiring process as required under Adecco’s Employment Accommodation policy. Applicants will need to make their needs known in advance to their Adecco representative.

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