Office & Facilities Administrator

New

Adecco is currently recruiting an Office & Facilities Administrator for our Client located in Ottawa ON. This is a part time position (20 hours weekly) , Monday to Friday day shift, paying $20 per hour.

This is an all-encompassing position ideal for someone who loves to keep busy in a dynamic environment.  The Office Administrator enthusiastically takes care of all of the little things that keep a business going. You will be primarily responsible for managing the front desk and facility. You possess a sense of urgency and can juggle changing priorities as needed, and you take pride in your work with keen attention to detail. When you see something that needs to be done, you take the initiative.

Responsibilities:

  • Completes visitor screening
  • Greets visitors at reception, answers phone calls and maintains the visitors’ logbook.
  • Manages all aspects of the facility which includes reporting issues to the landlord, directing maintenance staff, and managing contractor and vendor relationships.
  • Takes ownership of the phone and security systems by setting up new employees, training staff, and contacting vendors if issues arise.
  • Travel booking – provides support to employees using online system to make travel arrangements.   
  • Provides administrative support to management team which includes arranging luncheons, notifying staff of customer visits, and assisting with ad hoc requests as they arise.
  • Ensures that all offices supplies, and kitchen stock are maintained at a reasonable level.  
  • Performs general errands as required such as purchasing food/snacks for meetings and events, restocking beverages, kitchen, and office supplies.
  • Participates as an employee representative on the Joint Health & Safety Committee conducting monthly site inspections, updating reports, and escalating potential issues as they arise. 
  • Manages ingoing and outgoing mail via Canada Post, logging all cheques received from customers.
  • Skills:

  • 3-5 years of related experience
  • Excellent oral and written communication skills
  • Detail oriented and works with a high degree of accuracy
  • Highly organized and flexible; must be able to manage multiple projects simultaneously
  • Must be self-directed and able to complete projects with limited supervision
  • Advanced proficiency with Microsoft Outlook and proficient with other Microsoft Office tools (in particular Excel) as well as the aptitude to learn other software
  •  

    Assets:

  • College Diploma in Administration or related field
  • Experience using an ERP system, i.e., SAP
  • If you are interested in applying to the Office & Facilities Administrator position, please submit your resume as soon as possible by clicking “Apply with Adecco”

    CAB1956

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    • Apply with Adecco

    Reference number CA_EN_1_021956_1751344

    Accommodation will be provided in all parts of the hiring process as required under Adecco’s Employment Accommodation policy. Applicants will need to make their needs known in advance to their Adecco representative.

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