Permanent Payroll Clerk position - $23/h

  • Location
    Ottawa, Ontario
  • Job type
    Direct Hire
  • Category
    Accounting & Finance - Accounts Payable

Adecco is currently hiring for a permanent, full-time Payroll Clerk to work for our Automotive client in Ottawa. A person will be responsible for the accurate and timely assistance with processing of payroll, performing various clerical and accounting tasks such as data management and keeping employee information that is relevant to payroll purposes up to date. The Payroll Clerk is a member of the accounting team and works closely with Human Resources as required.


To qualify for this job, you must have:

  • Minimum 1 year of Payroll experience
  • Completion of College Diploma (Business Administration specializing in Payroll, Accounting), or equivalent
  • Knowledge of Privacy Legislation and adherence to confidentiality
  • Knowledge of applicable legislation (ex. Employment Standards Act, 2000)
  • Advance knowledge of MS Office (Excel, Word) and various payroll software programs (Dayforce, Ceridian)
  • Proven ability to reconcile an accounting schedule
  • Strong verbal and written communication skills
  • Effective interpersonal and communication skills
  • Strong mathematical skills
  • Ability to work in a fast-paced environment with a limited supervision
  • Knowledge of Reynolds and Reynolds, an asset

    Job Responsibilities:

  • Data entries into Dayforce
  • Process bi-weekly payroll for all salaried and hourly employees, as well as commission and bonus payments.
  • Resolve payroll discrepancies by collecting and analyzing information
  • Manage and calculate taxes and deductions
  • Update paper and electronic payroll records by entering adjustments on pay rates, employee status changes etc.
  • Calculate termination and severance payments
  • Revise all increases or changes in employees’ rates of pay within the payroll system
  • Review and correct discrepancies with attendance on a daily basis
  • Ensure all information received from managers for data entry prior to submitting payroll- this includes Manager’s Attendance Records, employee bonus sheets, etc.
  • Maintain attendance records for each employee (recording of sick days, vacation days, emergency leaves, bereavement leaves, etc).
  • Ensure all terminated or new employees are deleted/added to payroll system. Work with Human Resources in order to ensure proper documentation received and on file.
  • Answer all employee inquiries regarding their pay/deductions and direct to HR
  • Balance and post insurance plan premiums change as required to payroll deductions
  • Obtain from Accounts Receivable any employee amounts charged to their account, ensuring employee has signed authorization for deductions
  • Balance T4 slips at year end
  • Issue records of employment, as required
  • Prepare payroll statistics for Government as required
  • Ensure vacation pay is in accordance with policy and legislation
  • Prepare any manual cheques as required
  • Prepare month-end reports to assist controllers with financial statement preparation (WSIB, vacation accrual, time away from work)


    Occupational Health & Safety:

    To comply with Occupational Health & Safety requirements.

  • Maintain knowledge and ensure that work follows the provision of the Act, the regulations and all health and safety policies, programs and practices, as they pertain to the workplace
  • Report to the employer, supervisor or a Health & Safety representative, any contravention of the Act or regulations, or any hazard they are aware of.
  • Use or wear equipment, protective devices or clothing that the employer requires to be used or worn in a manner that will not endanger the client, themselves or another employee.


    Adecco is committed to the hiring, advancement and fair treatment of individuals without discrimination based on factors such as race, sex, color, ethnic or national origin, religion, disability, age, citizenship, family or marital status, political beliefs, sexual preference or other factors included in human rights legislation.


    Don’t miss out on this Payroll Clerk job opportunity to join a friendly working environment.

    Apply now! If you meet our requirements, you will hear back from an Adecco Recruiter soon.


    • Apply with Adecco

    Reference number CA_EN_1_021956_1562840

    Accommodation will be provided in all parts of the hiring process as required under Adecco’s Employment Accommodation policy. Applicants will need to make their needs known in advance to their Adecco representative.

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