Property Administrative Assistant

New
  • Location
    Scarborough, Ontario
  • Job type
    Direct Hire
  • Category
    Call centre & customer service - Customer Service

Our client in Scarborough, ON is looking to hire a Property Administrative Assistant to join their team. They provide direct property management to all their tenanted buildings through a handful of trusted and experienced sub-trades. This is a full-time permanent position.

 

Qualifications:

 

The successful candidate must possess 1-3 years previous relevant experience in a property management administrative role, proficient in basic accounting skills and knowledge, excellent verbal and written communication skills, proficient in Word & Excel, proven organizational skills and ability to meet deadlines, detail oriented with a proven ability to simultaneously address competing priorities, ability to resolve problems using facts and sound reasoning, ability to work both independently and as part of a team.

 

Duties & Responsibilities:

 

Accounting

 

  • Assist the Property Management Accountant (PMA) with the monthly tenant rental invoicing;
  • Collection of outstanding amounts from tenants
  • Reconciling and maintaining tenant accounts
  • Monthly vendor payment cheque run (enter and pay vendor invoices)
  • Assist the PMA with preparation and tracking of annual budget (TMI forecast  versus actual) and obtaining any necessary supporting documents and reports to provide to the property manager
  • Maintain accounting/invoicing procedures, including processing supplier invoices, preparing monthly tenant service invoices and annual TMI invoices/credits
  • Administrative

     

  • Provide administrative support to the office/ department with tasks such as distributing mail, memos, letters, faxes and forms, attending to email inquiries and distributing to the right parties
  • Assist in preparing scheduled reports and coordinating flow of information within the company
  • Oversee quality of all contracts to ensure they are fully signed and compliant with municipal standards
  • Ensure property is Accessibility for Ontarians with Disabilities Act (AODA) compliant and following Toronto property related compliance standards
  • Responsible for ordering the necessary supplies,
  • Provide administrative support to the Property Manager.
  • Maintain and update tenant lists/files and other files (TMI binders) as necessary.
  • Prepare correspondence as necessary i.e. formulate and distribute tenant letters.
  • Assist in resolving tenant issues and provide additional assistance in resolving day-to-day issues as required.
  • If you are interested in this Property Administrative Assistant job in Scarborough, ON please apply now!

     




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