Senior Administrative Assistant

  • Location
    Toronto, Ontario
  • Salary
    $ 25 - $ 28 / Hourly
  • Job type
  • Category
    Office, clerical & administrative - Administrative Assistant

Senior Administrative Assistant job opening in Toronto, ON

Our client is looking for a Senior Administrative Assistant to work in their busy, fast paced environment - this is in the corporate, executive office of a large medical facility (non-patient facing). The Senior Administrative Assistant will be responsible for providing support to a busy Director and their team ensuring the related administrative functions run smoothly and efficiently.  The work of the Administrative Assistant will involve maintaining the confidentiality of information, displaying a high degree of accuracy, attention to detail, and working well under pressure. Please note this is starting out as a temporary opportunity however there is potential for this to become permanent down the road so we are looking for someone who can see this as a long standing, career opportunity.

Some of the responsibilities for the Senior Administrative Assistant job opening in Toronto, ON may include but are not limited to:

  • Provide administrative assistance to a department of professionals while working as a member of the administrative team
  • Scheduling and calendar management
  • Organize and attend meetings including all related logistics for set up and tear down (such as catering, taking meeting minutes, equipment set up etc)
  • Report and document creation utilizing MS Office programs
  • Database updating and documenting; filling and other related tasks
  • Reconciling of reports and documents to ensure updated information is at hand
  • Provide phone support; liaise with internal teams, vendors and clients in a professional presentation
  • Be able to change priorities and gears quickly while being a full team player to support and work with other departments/staff
  • Perform other administrative and clerical duties as assigned
  • To be considered for the Senior Administrative Assistant job opening in Toronto, ON, the selected incumbent will meet the following minimum criteria:

  • 3+ years of directly senior level Administrative Assistant experience; asset to those who have worked in healthcare/medical arenas
  • Excellent communication skills, both verbal and written
  • Advanced strengths in Microsoft Word, Excel, and Outlook; quick and accurate typing skills including ability to take meeting minutes
  • High level organizational skills and attention to detail
  • Strong prioritization, ability to meet deadlines and handle multiple demands while being able to adjust to changing priorities
  • Minute taking experience is required
  • Decision making and problem-solving skills
  • Flexible, team player with a can-do attitude
  • High level of discretion with confidential matters
  • If you are interested in the Senior Administrative Assistant job opening in Toronto, ON and you meet the requirements as outlined above, please submit your resume online today as our client is motivated to bring someone aboard immediately! 

    We thank all applicants for their interest in this opportunity but would like to not that only those candidates that meet the minimum qualifications will be contacted.

    • Apply with Adecco

    Reference number CA_EN_1_026575_2069262

    Accommodation will be provided in all parts of the hiring process as required under Adecco’s Employment Accommodation policy. Applicants will need to make their needs known in advance to their Adecco representative.

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