Senior Administrative Clerk

New
  • Category
    Office, clerical & administrative - Administration
  • Job type
    Temporary/Contract
  • Location
    Burnaby, British Columbia

Basic Purpose:

Provides senior administrative support including coordinating administrative clerical functions. Provides work leadership to and performs the same functions as other lower level administrative support staff.
Major Responsibilities and Duties (to fulfill major purpose):

1. Performs a work leadership function and coordination role and performs some of the same functions as other lower level administrative support staff. Provides information on office procedures, policy changes in protocol and various standards; exchanges information on existing programs and services, i.e. training information, computer information, upgrades, etc.

2. Prepares various HR documents such as recruitments; documentation for new hires, changes of status; terminations, etc.

3. Participates in the planning, scheduling, coordination and organization of office accommodations and moves of employees, arranges phones and office equipment relocations. Acts as liaison for building facility failures and problems and ensures they are reported to the appropriate personnel.

4. Manages and/or composes various reports, presentation material, letters, memos, organization charts, etc. Informs managers of deadlines for action items and requests for draft replies and correspondence and initiates action to ensure that responses are received and actions taken by appropriate deadline. Coordinates and follows-up on the flow of information between the manager and direct reports. Prepares and/or submits various reports such as overtime, salary time, pay reports, monthly reports, etc.

5. Communicates verbally and in writing with external and internal correspondents, responding directly, or referring to others as appropriate.

6. Administers and processes invoices, expense claims, purchase orders, purchasing of stationery and/or office equipment, travel costs, purchasing card, local purchases. Approves payments up to delegated signing authority.

7. Manages and maintains off-site records; uses a variety of software to create documents, presentations, reports and correspondence. Provides assistance/solutions on office equipment problems. Reviews requirements for equipment and services to be purchased and/or leased and makes recommendations for a variety of office equipment. Acts as a resource and assists others with various software applications.

8. Performs duties of a minor nature related to the above duties that do not affect the rating of the job.
Skills, Knowledge and Abilities Required:
· Must have an excellent working knowledge of office administrative, clerical and business functions.
· Must have a good working knowledge of support PC programs including good working knowledge of word processing, spreadsheet, and database applications programs.
· Must be able to keyboard with speed and accuracy.
· Knowledge of BC Hydro operations an asset.
· Ability to act independently and take initiative as required.
· Possess good leadership abilities, problems solving skills, excellent verbal and written communication skills and strong interpersonal and team skills.

Working Conditions:

Normal office conditions.

Experience, Training and Education (demonstrating requirements):

High school graduation. Completion of an Office Administration Certificate Program considered an asset. Demonstrated leadership experience.

Three (3) to five (5) years office experience at a senior level.

B6526
 

  • Apply with Adecco

Reference number CA_EN_1_026526_12212920

Accommodation will be provided in all parts of the hiring process as required under Adecco’s Employment Accommodation policy. Applicants will need to make their needs known in advance to their Adecco representative.

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