Shipping Administrator

  • Category
    Office, clerical & administrative - Administration
  • Job type
    Direct Hire
  • Location
    Mississauga, Ontario

We are currently looking for Two Shipping Administrators for our client in Mississauga.These are full time positions, wherein the first position will be in a day shift (04:30 am - 01:00 pm) and second position will be in an afternoon shift (02:30 pm - 11:00 pm), working days will be Monday to Friday.

Pay is $40,000 per year with 8% annual bonus and 3 weeks of vacation.

Position function:
Reporting to the Warehouse and Transportation Supervisor, the individual will be responsible to complete all assigned tasks involving the Shipping and Receiving of products and ingredients as part of the Distribution team.

The Shipping Administrator will be responsible for becoming familiar with shipping and receiving procedures to ensure products and ingredients are shipped and received according to processes and procedures. This position will be expected to work with all departments as well as customers, suppliers and third party logistics companies and will report directly to the Distribution Operations Manager.


  • To execute all shipping and receiving administrative processes and procedures as it relates to the Distribution of shipments to locations, customer sites and the receipt of suppliers products and ingredients.
  • Responsible to monitor and print work orders containing dry goods and purchased product to ensure orders are available to be picked and anticipated delivery dates are met;
  • Support Liquid Blends by notifying Liquid Blends administrator of printed work orders containing Liquid products Regular communication with Replenishment to follow up on outstanding product to fill current and upcoming sale orders
  • Regular communication with Customer Service to ensure any order specifications, modifications or status are clearly detailed; May include overflow updates, detailed delivery instructions, change of address, delivery date/time or Purchase Order number
  • Review orders (shipped or pickups) up to 3 days ahead to ensure pick tickets are printed for shipping to prepare for staging and/or loading;
  • Picking must be completed and signed off prior to preparing BOL for drivers
  • Must ensure daily incoming report is reviewed and purchase orders are printed for receiving;
  • Manage the receiving desk to assist with delivery paperwork
  • Verify on a daily basis that all scheduled orders are accounted for on the run sheet; Any orders not printed will go on the overflow run sheet and should be picked and loaded accordingly
  • Responsible to post orders as confirmation that order is picked, loaded and in transit
  • Coordinate ongoing logistics duties;
  • Prepare RMAs for customer order refusals due to leaking or damaged totes and ensuring rush orders are organized and managed appropriately
  • Organize third party logistic deliveries as required and provide all required delivery information and paperwork; May be required for regions outside of drivers delivery regions, out of province or international deliveries Responsible to review and close partially received purchase orders and inform Replenishment
  • Verify Montreal transfer load; verify shipments for transfer by completing work orders and shipment confirmations
  • Responsible for following Food Safety and Quality requirements as per Prerequisite programs, HACCP plans, CCP monitoring and SQF code.
  • To attend any required training necessary for the job.
  • Complete all other duties as assigned by Supervisor/Manager.
  • Ensure compliance with all health and safety regulations, GMPs and HACCP requirements

  • Minimum grade 12 education or equivalent
  • Customer Service and distribution experience is required
  • Must have strong computer skills
  • Must have strong verbal and written communication skills
  • Must have strong interpersonal and analytical skills
  • Must be able to work in a fast paced environment and continuously multitask
If you believe you are good fit for this role, please apply with an updated resume for consideration!
Thank you


  • Apply with Adecco

Reference number CA_EN_1_026520_12238052

Accommodation will be provided in all parts of the hiring process as required under Adecco’s Employment Accommodation policy. Applicants will need to make their needs known in advance to their Adecco representative.

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